Project Administrator

1 day ago

Welshpool, Western Australia National Pump & Energy Pty Full time $60,000 - $90,000 per year

We provide the benefits you expect from a leading national company, but what makes us different?

Rewarding Work – Being leaders in our industry, we offer a diverse fast-paced work environment.

Our Culture – We offer the career opportunities of a large company with the tight knit family feel of a smaller team.

Loyalty – We want to see you reach your potential and we would like to help you get there

About Us:

National Pump & Energy (NPE) are proud to be leaders in the provision of pump, power and water treatment solutions. As an industry leader our reputation has been built on products and services delivered by people who are passionate about quality, reliability, and attentiveness.

About the role:

We're offering an exciting opportunity for a detail orientated and proactive Project Admin to become part of our Perth team. If you're enthusiastic, adaptable, and thrive in a dynamic environment, this could be the perfect role for you.

In this position, you'll play a key role in supporting branch operations through a variety of administrative tasks. Responsible for maintaining good relations with internal external stakeholders to manage job creation, raising purchase orders/cross checking against invoices, progressing payments to supplier partners, maintaining/updating the invoice register and preparation of contract agreements and variations

Key Responsibilities:

Skills and Experience:


• Proactively gain an understanding of the NPE organisation, its product and services and the external environment in which this role will operate. Using this knowledge, ensure that all duties are efficiently undertaken to effectively support our customers with their service requirements. Ensure that the workshop and customer needs are delivered within their required time frames of repair


• Liaise with customers to ensure they are kept up to date with their job repair status via portals and directly


• Compile and prepare for Workshop Manager job costings, prior to sending to the customer, which includes external quote correlation and pricing


• Raise and complete recharge and customer equipment jobs


• Manage invoicing of customer repair jobs


• Assist or collaborate with stakeholders to achieve key business objectives and deliver excellent customer service to both our internal and external stakeholders


• Manage all cost and contractual matters ensuring project costs, revenues, claims, and supplier agreements are administered


• Initiative, review, analyse, plan and administer the closing of contracts working with all parties to ensure the best possible commercial outcome is achieved


• Maintain good working relationships with clients and subcontractors while negotiating and managing the head contract and subcontractors for the project


• Influence and lead others in the team to produce high quality project outcomes


• Ensure that delivered products comply with contract specifications and recording and reporting on any non-conformances


• Deliver exceptional customer service, championing the NPE brand


• Provide coverage for Reception during breaks and when the employee is on leave


• Assist with Civils administration tasks


• Effectively communicate and perform as a key member of the NPE team, ensuring that you understand, prioritise and deliver on your assigned daily tasks


• Other duties as directed by your Supervisor

Essential:


• Previous experience in a similar role


• Current C-class Driver's License


• Ability to manage competing priorities and maintain a high level of accuracy and attention to detail


• Exceptional organisation and planning skills with strong adherence to deadlines


• Patient, flexible and adaptable to changing and challenging circumstances


• Great problem-solving and the ability to work well under pressure


• Excellent verbal and written communication skills


• Able to work unsupervised or with limited direction


• A high level of discretion and professionalism to act with integrity and always maintain confidentiality


• Intermediate computer skills for applications in Microsoft word, excel, outlook, and rental/hire & asset software (eg. InspHire) Desirable:

Desirable:


• Experience in Rental, Mining or Construction Industries (or similar)


• Certificate III Business Administration (or similar)

Benefits:

We believe in providing great employee experience. Therefore, we invest in perks, benefits, and experiences to make the employee journey the best it can be. You will be offered the following benefits and more:


• Competitive remuneration


• Opportunity to grow within the business and own what you do


• Employee assistance program for staff and their family


• Great savings on private health insurance + gym membership


• Option to select weekly pay cycle


• Flexible working options


• Novated lease and salary sacrifice options


• Generous discounts available on our online employee portal (Save $ at popular retailers including JB Hifi, Event Cinemas and many many more)

Still curious about what makes NPE a great place to work? Get the inside scoop about #LifeatNPE from our team by checking out employee ratings on SEEK.

For further information on the role, contact Applications close soon – don't delay, apply today

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