Executive Assistant

Executive Assistant – Hester Hornbrook Academy

Support Purpose-Driven Leadership in Transforming Young Lives

About the School

Hester Hornbrook Academy Hester Hornbrook Academy is a registered Special Assistance School dedicated to
"Wellbeing for Learning and Learning for Wellbeing."
We are values-driven and trauma-informed, delivering flexible, inclusive education to young people aged 15–25 across multiple campuses in Greater Melbourne.

Our HOPE (Healing Oriented Program of Education) model underpins everything we do, integrating academic, wellbeing, and life skills learning. Our employees are central to this mission, and we are committed to fostering a workplace culture of diversity, equity, inclusion, and continuous learning.

Start Date:
Immediate Start (subject to notice period).

About the Role

As Executive Assistant, you will provide high-level, confidential and reliable support to the Executive Principal and the Executive Leadership Team. This is a pivotal role in enabling the leadership team to achieve strategic goals and deliver exceptional outcomes for students, families, and staff.

You will be the first point of contact for the Executive Principal's office, coordinating communications, meetings, and workflow with professionalism and discretion. You will also contribute to key projects, manage documentation and reporting, and liaise with a wide range of stakeholders including staff, board members, external partners, and the wider school community.

Key Responsibilities In this role you will:
(abridged; full details on request of the full job description)

• Manage sensitive and confidential communications on behalf of the Executive Principal.
• Coordinate complex schedules, meetings, agendas, and minutes for the Executive and Senior Leadership Teams.
• Prepare documentation, reports, and presentations to a high professional standard.
• Act as a key liaison point with staff, parents, board members, and external stakeholders.
• Provide administrative support across HR processes including recruitment, contracts, and staff documentation.
• Collaborate with the Head of Community Engagement on reports, newsletters, and communications.
• Uphold child safety, compliance, and organisational policies.

Key Selection Criteria: (abridged)

We are seeking an organised, proactive and values-aligned professional who thrives in a fast-paced environment. You will bring:

• Demonstrated professionalism, discretion, and ability to handle confidential information.
• Exceptional organisational and time-management skills, including calendar and workflow management.
• Strong written and verbal communication skills with diverse stakeholders.
• Capacity to adapt to changing priorities and challenges with initiative and problem-solving ability.
• Experience supporting senior executives or leadership teams in complex environments.
• Strong digital and data management skills, with the ability to prepare accurate reports.

You will also share our commitment to trauma-informed practice, inclusivity, and child safety.

Essential requirements of all candidates:
(abridged; full details on request of the full job description)

• Professional knowledge
• Professional practice
• Professional engagement

Essential Safety Screening Requirements:

• Current Working with Children Check (Employee)
• National Police Check (and International where applicable)
• Current Victorian Driver's Licence
• Proof of identity and right to work in Australia

Application Process To apply, please submit by Friday 19th September 2025 :

• A one-page cover letter outlining your motivation for the role
• A CV including contact details for three professional referees

Applications should be emailed to:

• Joanna Moe
  , Senior Executive Consultant – Joanna..education
• Shannon Morgan
  , Recruitment Consultant – shannon..education

For a confidential discussion, please contact:

• Joanna Moe on , or
• Shannon Morgan on Direct)

Hester Hornbrook Academy reserves the right to interview and appoint prior to the closing date.

OCCUPATIONAL HEALTH & SAFETY REQUIREMENTS

Hester Hornbrook Academy's/MCM's strategy is to create a working environment in which we have zero tolerance for compromised worker safety. As an employer we endeavour to provide a working environment that is safe for all employees and clients and adheres to Occupational Health & Safety regulations as an employer.