Administrative Assistant/Coordinator

3 days ago

Gosford, New South Wales, Australia Hyundai Rotem Company Full time $70,000 - $120,000 per year

Hyundai Rotem Company (HRC) was founded in 1977 and since that time, has been leading the industry globally by delivering critical national infrastructure in over 50 countries.  A leader in the Korean rail industry, HRC has succeded in developing high-speed trains and is now establishing their presence in the Australian market.

Currently, the Australian operation of HRC is working on two major projects:

  • The New Intercity Fleet (NIF) Project - a joint venture between HRC, UGL and MEA, this project is delivering a fleet of new intercity trains for operation in the NSW electrified rail network.  The fleet comprises of 55 Long Units and 70 Short Units for the Newcastle, Blue Mountains, South Coast and Central Coast Lines; and
  • The Queensland Train Manufacturing Program (QTMP) - a project commissioning, designing and constructing a new manufacturing facility in Torbanlea Qld and a new maintenance facility in Ormeau Qld.  It includes manufacturing and delivering 65 EMU Train sets (390 cars) by the end of 2031.

Combined local and international design teams and suppliers will work together to ensure the delivery of manufacturing requirements and associated documentation to ensure that train sets locally manufactured in Australia meet the design, compliance, manufactuability, reliability, maintainability and safety specifications for the trains operational life for a minimum of at least 35 years.

HRC prides itself on hiring people committed to excellence and ensuring state of the art train designs that are focussed on safety, accessibility, reliability and comfort for passengers and operational rail staff that meet all of the latest safety specifications and standards.

Are you an organised, detailed-orientated professional looking to support a team? We are seeing an Administrative Assistant to provide essential support to our Site Administrator and wider business. This role is perfect for someone who thrives in a fast paced environment, enjoys new challenges but also don't mind some routine and repetitive work.

About the Role:

  • Providing daily administrative support, including documentation management and visitor coordination
  • Scheduling and preparing meetings, workshops, and agendas, maintain accurate records, filed and inventory systems
  • Managing office supplies, placing orders and coordinating deliveries
  • Assisting with onboarding/offboarding processes and maintaining accurate records
  • Supporting compliance processes and ensuring workplace health and safety standards are met
  • Assisting with data entry, filing and general administrative tasks
  • Liaise with internal stakeholders (site employees, training team, IT) and external suppliers

What We're Looking For

  • Experience with administrative duties
  • Proficiency in MS Office Suite (Word, Excel, Outlook)
  • Strong organisational skills with a sharp eye for detail
  • Effective communication skills and ability to work collaboratively

How to Apply

Applications must be submitted online via the 'Quick Apply' button. Applications will be assessed as they are received, and only successful candidates will be contacted.

Successful candidates must have unlimited working rights in Australia and may undergo relevant screening/background checks.

Additional Information

The ideal candidate for this role should possess flexibility according to business requirements.

We value diversity and encourage applicants from all backgrounds to contribute their unique perspectives, skills, and experiences to our team. We believe that a diverse and inclusive workplace fosters innovation and success.

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