Office Administrator

21 hours ago

Kewdale, Western Australia Otraco International Pty Ltd Full time $60,000 - $80,000 per year

Otraco is the world's leading provider of Earthmover/Off-road tyre management services to the mining industry. We are currently seeking a highly organised and motivated Office Administrator to provide effective and efficient Office Administration/Reception duties at our corporate head office and training centre situated in Kewdale.

The Role

The Office Administrator position is a varied role. As a valued member of the Operations Administrative team, not only will you be the first point of contact for all incoming calls, inquiries and clientele, you will also have day-to-day contact with the operations of the business. Administrative duties to include:

About the Role

  • Management of reception area – first point of contact for the business
  • Create a positive, friendly, and professional experience to all employees, suppliers and visitors attending our business
  • Receive and distribute all incoming/outcoming deliveries
  • Assist with site uniform ordering for office staff
  • Ordering of IT equipment where required
  • Ordering of office stationary and general office supplies
  • Monitoring the Otraco information inbox
  • Raise office purchase orders when required via the SAP software, receipt these item's and assist with outstanding accounts payable
  • Assist with regular hearing test bookings
  • Internal communications/notifications
  • Organising morning teas
  • Assist with the organising of site and office social events
  • Book travel, accommodation, and car hire through Concur on an ad hoc basis.
  • Assisting with Concur Reconciliation of Management Company Cards
  • Maintaining/monitor office security system (CT Plus) and update register.
  • Maintain telephone register and update Mitel telephone system
  • Assisting our Operations Administration team with any adhoc duties

About You

The successful candidate will possess strong reception skills coupled with excellent interpersonal skills and a can-do attitude. Suitable candidates will have experience in a similar position and must be well presented as you are the first point of contact for our office. You will be able to demonstrate:

  • Previous experience in the day to day administration duties of a medium sized office
  • Strong organisational, planning and time management skills
  • Experience in raising PO's and using SAP software
  • Highly developed communication skills with confidence to interact positively with all levels
  • Excellent IT and administrative skills
  • Possess a high level of energy, initiative, and resourcefulness
  • Exceptional organisational and time management skills
  • Outstanding attention to detail

In return we offer

  • Permanent, full-time employment
  • An exciting opportunity to join a busy division experiencing long term, sustainable growth
  • A diverse and supportive work environment where individuals are encouraged to show initiative
  • Numerous financial, lifestyle, health and wellbeing benefits including salary sacrifice options, novated leasing, discounts, and support programs

Hours of work will be Monday to Friday 8am till 4 pm. As a valued member of a dynamic team, this position offers varied work and a great team environment.  This role will be what you make of it, we are looking for someone outgoing, willing, and able to help people across various departments within the business.

If interested, please click the apply button below. For further information please feel free to contact recruitment or call

This role is being sourced directly by Otraco International and not through recruitment agencies. All applications will be treated with the utmost confidentiality.

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