Administration and Outreach Coordinator

PRIMARY DETAIL

• Salary package: $86,087 to $ $97,879 (HEW Level 6) PRO RATA Part-time (21 hours, 0.6 FTE) plus 17% employer's superannuation contribution and annual leave loading.

• Appointment type: Part -time, (21 hours, 3 days per week, 0.6 FTE), 12-month fixed term role

• Location: Based at Macquarie University, Wallumattagal Campus, North Ryde

About the Role

We are seeking an organised, collaborative and proactive Administration and Outreach Coordinator to support day-to-day Research Centre operations and help build communications and engagement for the Facilitated Advancement of Australia's Bioactives (FAAB) ARC Training Centre.

This role is ideal for someone who thrives on connection and coordination, using their people skills, organisation, and attention to detail to achieve strong outcomes for the centre, its students and partners.

Key Responsibilities

Working closely with the Centre Manager and the wider FAAB team, you will provide high-quality operational and engagement support across the Centre's research, training and industry partnership activities. Your responsibilities will include:

• Operational administration: Process reimbursements, purchasing and invoices; assist with travel bookings; manage meeting scheduling; maintain accurate records in SharePoint/OneDrive.
• Finance support: track expenditure; assist with annual budgeting, support students in account management and ensure compliance with University processes.
• Communications and outreach: Update the Centre website and social media with agreed content; draft short news items and event posts; support production and distribution of newsletters and other Centre publications.
• Events and engagement: Coordinate logistics for student-led meetings, FAAB workshops, seminars and external engagements (e.g., conferences), including room bookings, catering, run-sheets and on-the-day support.
• General centre support: Provide responsive support to researchers, students and partners; contribute to continuous improvement of Centre processes.

About you

You are an experienced administrator and team-player who is driven by delivering good stakeholder service. You can balance competing priorities and keep things moving with care and accuracy. You bring:

• Strong organisational and administrative skills, with proven ability to manage multiple operational tasks and a high attention to detail.
• Good communication skills (written and verbal) and confidence engaging with students, academics, industry and external partners. Experience or interest in marketing/outreach is an advantage.
• Flexibility and initiative, with a willingness to adapt to changing priorities, take ownership of tasks and improve processes.
• Collaborative interpersonal skills and a commitment to contributing to a positive, inclusive team culture.
• Familiarity and experience with administration systems and platforms (e.g., finance, procurement, travel bookings, SharePoint, Microsoft Office).
• Relevant qualifications in business, communications or other relevant field, or equivalent experience.
• Experience in the tertiary education sector is desirable.

About us

FAAB is an Industrial Transformation Training Centre (ITTC) for Facilitated Advancement of Australia's Bioactives funded by the Australian Research Council with the aim of positively transforming the rapidly growing bioactive ingredients sector. We bring together a multidisciplinary team of experts to accelerate the discovery, development and translation of bioactives into products that benefit health, agriculture and biotechnology.

We offer a supportive, collaborative culture with opportunities to grow and develop your skills. Macquarie University provides a vibrant campus environment, flexible work options and a focus on wellbeing and inclusion.

How to apply

To be considered, please submit a CV (max 4 pages) and a cover letter that addresses the criteria above in the 'About You' section (max 2 pages).

Role-specific Enquiries: Frances Cook via

Applications Close: Sunday 26th of October at 11:59pm (AEST)

*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre. Not only are we close, take a look at our benefits on offer:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account.

Applications Close:

26/10/2025 11:59 PM

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our

Diversity, Inclusion and Belonging Framework

.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.