Reception & Office Coordinator

Your Tasks

Ensure the efficient day-to-day operation of the office site through the Integrated Facilities Management (IFM) operator, while providing administrative and project support to the HR team and broader business.

Reception & Front of House

• Welcome employees and visitors, ensuring professional service and site safety protocols
• Manage incoming calls, enquiries, deliveries and courier services
• Maintain a polished reception area, meeting rooms and shared spaces aligned to company standards
• Support Business Continuity and Emergency procedures, including drills and communication

Facilities Management

• Act as primary contact for Facilities Management provider and coordinate contractor activity
• Raise and track building maintenance requests, quotes, approvals and purchase orders
• Manage car-park access, master keys and support WHS and emergency preparedness requirements
• Communicate facilities updates to employees (maintenance works, access changes, outages)

Office Support & Administration

• Coordinate office supplies, kitchen stock, security fobs, mailroom and recycling
• Support set-up for town halls, events and company-wide meetings
• Manage desk moves and office floor-plan updates
• Provide administrative support to the EA and HR team as needed
• Update and maintain HR documentation, policies and organisational charts
• Coordinate training logistics including room bookings and set-up
• Assist with employee engagement and wellbeing activities

Your Profile

• 5+ years in a similar reception, office coordination or facilities role
• Background in corporate or professional services environments
• Highly organised, proactive and able to manage multiple priorities independently
• Strong communicator with a polished, professional manner
• Proficient in Microsoft Office and Teams/SharePoint
• Calm, solutions-focused, detail-driven and committed to a respectful, inclusive workplac

Perks

• Work from home 2 days per week
• On-site gym
• Additional leave days over and above Annual Leave
• Access to Health and Wellbeing initiatives (subsidised subscription of the Calm App)
• Over $100 of free products every year
• Paid Parental Leave
• Internal mentoring program
• Development plans to guide your career growth
• Employee Referral Program
• Tertiary Assistance Program for further education

At Beiersdorf, we want to help people feel good about their skin – and our commitment goes far beyond caring for skin. For 140 years, we have developed innovative skin and body care products for well-known brands such as NIVEA, Eucerin, La Prairie, Hansaplast, and Labello. We act according to our purpose, WE CARE BEYOND SKIN, and take responsibility for our consumers, our employees, the environment and society.

Behind every brand, every product and every accomplishment are our more than 20,000 employees. It is for them that we live an inclusive culture of respect and trust that is strongly aligned with our values – CARE, COURAGE, SIMPLICITY and TRUST. We also embrace diversity by valuing the uniqueness of each individual and being committed to equal opportunities for all.

Additional information

At Beiersdorf, we embrace diversity in all its forms. Our team is made up of individuals from a wide range of backgrounds, perspectives, and experiences. We celebrate the richness of human experience and believe that this uniqueness is our strength. Our goal is to create a diverse, inclusive, and supportive work environment where everyone can thrive.

We're committed to ongoing efforts to attract, hire, and retain diverse talent who are passionate about contributing to a positive, inclusive workplace.

Join us and bring your individuality to our dynamic team We encourage applications from people of all genders, backgrounds, cultures, religions, sexual orientations, abilities, and generations

Follow us on Twitter @Beiersdorf_AG

Follow us on Instagram @elastoplastanz and @nivea_anz