Graduate Research Administrator

PRIMARY DETAIL

• Salary Package: From $86,087 p.a. (HEW Level 5) plus 17% employer's superannuation and annual leave loading.
• Appointment Type: Full time, 12-month fixed term contract until 15 January 2027 (or the possibility of a secondment arrangement depending on the successful applicant's current work arrangements).
• Location: Macquarie University, Wallumattagal Campus, Dharug land, North Ryde

THE ROLE

The Graduate Research Administrator will provide administrative support within teams across the Macquarie University Graduate Research Academy. This includes operational administrative functions, scholarship administration, project administration, and facilitating training activities and events, with the aim of providing efficient and professional support services to staff and candidates.

Your responsibilities include:

• Provide administrative support for Higher Degree Research projects, program development and promotional activities, workshops, inbound and outbound delegations.
• Coordinate in person and online events and administer surveys.
• Maintain and update web content, publication content and process manuals
• Monitor and maintain dashboards and records in various university systems, review data for accuracy and reporting purposes
• Receive, resolve and escalate enquiries as required.
• Prepare meeting agendas and minutes, track action items.
• Contribute to the design, development, and implementation of improvements to administrative systems, processes and procedures. Create process maps and documentation.
• Liaise with a variety of stakeholders, such as international and domestic universities and for-profit and not-for-profit organisations.
• Comply with relevant EEO an WHS regulations

ABOUT US

The Graduate Research Academy (GRA) which sits within the portfolio of the Deputy Vice Chancellor (Research), is a central unit led by the Pro Vice-Chancellor Graduate Research, providing leadership, support, operations and administration for our Higher Degree Research candidates, supervisors, and faculties. The GRA works in partnership with aculties to provide candidates with an exceptional Higher Degree Research training experience.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community.

Connect with us today

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TO APPLY

To be considered for this position, please apply online via the internal Workday portal and attach your resume and a separate cover letter that outlines how you meet the selection criteria below. Your cover letter should be no more than 2 pages in length.

Essential Selection Criteria

• A degree in a relevant field or a combination of relevant experience and/or education/training,
• Strong interpersonal, verbal, and written communication skills, including the ability to draft correspondence, prepare PowerPoint presentations and communicate professionally and effectively with a broad range of people from diverse backgrounds,
• Excellent organisational and time management skills including the ability to prioritise work to meet tight deadlines and balance a wide range of conflicting demands,
• Experience in coordinating projects and /or events, including coordination of multiple activities concurrently,
• Experience in desktop publishing and maintaining website content,
• Excellent computing skills with a good working knowledge of the Microsoft suite of programs such as WORD, PowerPoint and Outlook,
• Knowledge of Excel, VLookup, pivot table, and if-then data tool functions, and
• Use of student information management systems

Desirable Criteria

• Experience in use of Salesforce,
• Knowledge of Higher Degree Research Policies, systems, processes and procedures,
• Understanding of the other areas of the University,

Note: Work hours may vary from time to time to accommodate business needs and this role may require the successful completion of a qualification check and/ or a criminal history check.

Specific Role Enquiries: Agnieszka Baginska, Strategic Programs Manager - Graduate Research at

Recruitment Inquiries: Mirna Alaaiddin, Talent Acquisition Officer at

Application Closing Date: Friday 14 November 2025 at 11:59 PM (AEDT)

If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account.

Applications Close:

14/11/2025 11:59 PM

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our

Diversity, Inclusion and Belonging Framework

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Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.