Administration Coordinator – Approvals, Accounts

2 weeks ago

Dubbo, New South Wales, Australia Narellan pools Full time

Administration Coordinator

Full Time | Dubbo Office | $33–$40 per hour (depending on experience)

Monday–Friday, 8:45 am – 5:00 pm | In-house role

We're seeking an experienced and motivated Administration Coordinator to join our in-house team at Narellan Pools Western Plains & Northern Tablelands.

This is a full-time, office-based role in Dubbo, responsible for managing council approvals, accounts, and general administrative support, along with basic retail assistance and water testing in our showroom.

About the Role

This varied position combines administration, approvals, and client support. You'll work closely with our Project Manager, Construction Manager, and Operations team to help deliver an exceptional client experience from approval through to handover.

Your key responsibilities will include:

  • Managing council development applications and approvals for new pool builds
  • Preparing and submitting DA/CDC documentation
  • Liaising with engineers, certifiers, and councils to track progress and ensure compliance
  • Coordinating scheduling with the factory and installation teams
  • Overseeing warranty coordination and client updates
  • Managing fleet maintenance and registrations
  • Assisting with contract preparation and document control
  • Managing accounts payable and credit card reconciliations
  • Providing basic retail support and in-store water testing
  • General administration support to the Project Manager and Operations team

About You

You'll be a capable, organised, and detail-focused administrator with a strong sense of initiative and follow-through.

We're looking for someone who has:

  • Previous administration experience (required)
  • Experience in approvals, building, or construction administration (highly regarded)
  • Previous CRM experience (highly regarded)
  • Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent communication and coordination skills
  • Ability to manage multiple priorities and meet deadlines
  • A friendly and professional approach to client interactions

Why Join Us

  • Stable, full-time position in a respected regional business
  • Supportive and down-to-earth team environment
  • Competitive hourly rate ($33–$40 depending on experience)
  • Be part of a brand that's "Bringing Dreams to Life" across NSW

Apply now via SEEK, or email your CV and cover letter directly to

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