Project Administrator

6 days ago

Dubbo, New South Wales, Australia Premise Full time $104,000 - $130,878 per year
About the Role

Premise is seeking a proactive and detail-oriented Project Administrator to join our dynamic team in Dubbo, supporting both the Dubbo and Orange offices, with overflow support to our wider Premise network. This role is pivotal in ensuring the smooth financial and operational administration of our projects, working closely with Project Managers and General Managers to drive efficiency and deliver exceptional client service. You'll be at the heart of project coordination – managing invoicing, forecasting, debtor tracking, resource allocation, and performance metrics. If you thrive in a fast-paced environment and enjoy being the go-to person for keeping projects on track, we'd love to hear from you

Key Responsibility
  • Prepare and manage client invoicing, billing summaries, and reporting.
  • Collaborate with PMs and GMs on forecasting, WIP, and debtor management.
  • Coordinate insourcing and outsourcing of project resources.
  • Track and support project deliverables and milestones.
  • Maintain accurate data entry and reporting in CORE/12d Synergy.
  • Manage the accounts receivable inbox and follow up on outstanding debts.
  • Participate in weekly planning meetings and support project performance metrics.
  • Delegate tasks to other PAs as needed.
Required Experience
  • 5+ years' experience in a similar project administration role (8+ years preferred).
  • Proven experience in client invoicing and accounts administration.
  • A collaborative mindset and ability to work across multiple teams and locations.
  • Strong problem-solving skills and the ability to juggle competing priorities.
  • Integrity, credibility, and a commitment to excellence.
  • Strong administrative and financial acumen.
  • Excellent communication and stakeholder engagement.
  • High attention to detail and logical problem-solving.
  • Ability to work independently and as part of a team.
  • Comfortable working in a fast-paced, multi-project environment.
Perks
  • Your Birthday Off An extra day of leave every year to celebrate your birthday.
  • A supportive and inclusive team culture.
  • Opportunities for professional development and career growth.
  • Flexible work arrangements and a focus on work-life balance.
  • Be part of a company that values community, innovation, and collaboration.
  • Top up paid maternity and paternity leave.
  • Rewards and Employee Milestone Rewards Program.
  • Employee Assistance Program.
  • Annual $250 wellbeing subsidy.
  • Generous referral bonus scheme.

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