Junior Office Administration Assistant

4 days ago

Sydney, New South Wales, Australia Ironbridge Legal Full time $45,000 - $60,000 per year

About Us

Ironbridge Legal is an elite boutique law firm dedicated to complex disputes, insolvency and restructuring, with offices in Sydney and Melbourne. We act for boards, founders, lenders and insolvency practitioners on matters where precision, discretion and decisive strategy are critical. Our lawyers bring City-grade rigour and commercial judgement to high-stakes litigation, workouts and cross-border mandates, delivering outcomes that protect value and preserve reputation. Recognised for our technical excellence and exacting service standards, we are trusted when the issues are intricate, the timelines are compressed and the margin for error is nil.

The Role

In this pivotal role, you will be the face of Ironbridge Legal - creating a welcoming environment for visitors, supporting our fee-earners and assisting with marketing activity. You'll play a key role in maintaining smooth office operations while contributing to client satisfaction and business growth.

Administrative Support:

  • Answer and direct incoming phone calls, take messages, and distribute them promptly.
  • Attend conferences with the Business Development team when required
  • Manage stationery orders and maintain stock levels.
  • Assist with light office maintenance (e.g. kitchen tidying, watering plants).
  • Handle incoming and outgoing mail, and coordinate deliveries.
  • Welcome guests, arrange meeting refreshments, and support client hospitality.
  • Source supplies for firm events, including drinks and catering.
  • Assist with ad hoc errands such as arranging or purchasing meals for meetings, and attend the post office or bank as required (e.g. cheque deposits).

Legal Administrative Support:

  • Conduct basic searches (e.g. ASIC, Land Registry).
  • Manage limitation periods and court calendars, liaising with fee earners to monitor deadlines and updating the executive team accordingly.
  • Prepare and finalise legal correspondence (including formatting letters).
  • Save, rename, and organise files within the document management system (e.g. NetDocuments).
  • Liaising with IT regarding issues pertaining to the fee-earning team.

The Candidate

To be considered for this exciting opportunity, you must have:

  • Great communication and interpersonal skills
  • Strong initiative and the ability to work independently
  • Solid computer skills, particularly with Microsoft Office applications
  • A positive attitude and a drive to deliver excellent service

In addition to the above skills and experience, you should be able to confidently tick off all the following about yourself:

  • Articulate communication skills;
  • Professional presentation;
  • Willingness to learn and retain knowledge;
  • The ability to work autonomously and use your own initiative;
  • A positive team mentality;
  • An outgoing personality.

How to apply

If you think you would be a good fit for our team,
please submit your CV and cover letter
by email to or click "Easy Apply."

Please note that only candidates with business-level English (written and spoken), valid Australian work rights (Permanent Resident / Citizen) and who match the selection criteria will be shortlisted and contacted.

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