Administrative Specialist

1 week ago

Perth, Western Australia SANY Group Full time $60,000 - $90,000 per year

Job Description – Administrative Specialist

Location:
Perth, Australia

Department:
Administration / Platform Support

Position Overview

We are seeking a detail-oriented and proactive
Administrative Specialist
to join our team in Perth. This role will be responsible for managing a wide range of administrative functions, including visa and compliance support, office and accommodation management, supplier coordination, and day-to-day administrative tasks. The ideal candidate will have strong organizational and communication skills, with the ability to collaborate across departments and ensure smooth daily operations.

Key Responsibilities

1. Visa & Compliance Management

  • Support work visa applications, renewals, and business invitation letters for expatriate employees.
  • Liaise with external vendors and government authorities to ensure timely and compliant processing.
  • Research and evaluate visa service providers to optimize cost and efficiency.

2. Event & Exhibition Support

  • Assist in on-site exhibition preparation, booth setup, supplier coordination, and logistics.
  • Support brand team on material preparation and local execution of corporate events.
  • Ensure smooth visitor reception, contracts review assistance, and on-site administrative support.

3. Vehicle Management

  • Oversee company vehicle insurance, registration, and compliance with state regulations.
  • Maintain accurate records of vehicle usage, traffic violations, and maintenance schedules.
  • Support expatriate staff in obtaining compliant driving licenses.

4. Accommodation & Housing Management

  • Source housing options, negotiate rental contracts, and manage rent payments.
  • Coordinate move-in/move-out procedures, including deposits and cleaning arrangements.
  • Establish and maintain a housing database for expatriates and local staff.

5. Office & Insurance Administration

  • Manage office resources including workstations, IT equipment, and fixed assets.
  • Coordinate office cleaning, maintenance, and safety compliance.
  • Support occupational injury insurance registration and claims in line with state requirements.

6. Supplier & Policy Coordination

  • Identify and manage local suppliers (hotels, airlines, rental cars, housing agencies).
  • Align with headquarters' policies on procurement and rental payment.
  • Support implementation of new administrative systems and ensure smooth adoption.

7. General Administrative Support

  • Provide day-to-day administrative support to employees.
  • Handle petty cash, reimbursements, and procurement of office supplies.
  • Act as a coordination point between departments to ensure timely task execution.

Qualifications & Requirements

  • Diploma's degree or above, preferably in Business Administration, Management, or related field.
  • At least
    2–3 years of proven experience
    in administrative or office management roles.
  • Strong communication and coordination skills; ability to work with cross-functional and cross-cultural teams.
  • Detail-oriented with strong organizational skills, able to manage multiple tasks efficiently.
  • Willingness to take initiative and adapt to dynamic working environments.

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