Administrative Support Specialist

1 week ago

Perth, Western Australia Fortin Pipelines LTD Pty Full time $90,000 - $120,000 per year

About Us

Fortin Pipelines is a specialist engineering consultancy delivering resilient and field-proven pipeline solutions to the global resources sector. We support major mining clients with design, testing, and operational advisory services, backed by a state-of-the-art laboratory and a strong reputation for certainty of outcome.

The Role

We are seeking a highly capable Administrative Support Specialist to join our team. This role is central to ensuring the smooth operation of our business, with a strong focus on expert document preparation and formatting, invoicing and expense reconciliation, and providing proactive support to a dynamic consulting team.

The successful candidate will be a resourceful problem-solver with exceptional attention to detail and the ability to work effectively in a fast-moving, project-driven environment.

Key Responsibilities

  • Format and produce professional reports, proposals, presentations, and client deliverables to a high standard.
  • Provide support with invoicing, expense reconciliation, and financial administration.
  • Assist with preparation and coordination of tenders, contracts, and project documents.
  • Manage administrative workflows, ensuring timely and accurate outputs.
  • Anticipate team needs, resolve challenges, and identify process improvements.
  • Support diary management, travel arrangements, and coordination of meetings as required.

About You

  • Advanced skills in Microsoft Word, Excel, and PowerPoint (document formatting, templates, and styles).
  • Experience in invoicing, expenses, and financial administration.
  • Strong problem-solving ability, with a proactive and resourceful approach.
  • Excellent attention to detail and organisational skills.
  • Comfortable working in a high-paced, dynamic environment with competing priorities.
  • Previous experience in a professional services, engineering, or consulting environment (preferred but not essential).

What We Offer

  • The opportunity to be part of a growing consultancy with a global client base.
  • A collaborative and supportive team culture.
  • Exposure to challenging and varied work.
  • Competitive salary package commensurate with experience.

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