Secretary, Law Firm

8 hours ago

Melbourne, Victoria, Australia SHL Full time $60,000 - $90,000 per year

Why Sparke Helmore?

As an independent Australian firm with a long history and a big heart, we have a rich story to tell. Our spirit is built on the power of relationships with our people, clients and communities.

At Sparke Helmore, you'll be actively involved as part of a diverse, genuine and friendly team. We'll help you harness your ambition and take your skills to new heights with exposure to outstanding clients and easy access to exceptional leaders and mentors.

Your story is yours to define. We'd like to be part of it and for you to be part of ours.

We currently have an opportunity for an experienced Secretary to join our Corporate & Commercial practice in Melbourne working for Partners, Matt Ellis and Stephen Putnins.

More about the role and the team

Join a dynamic Corporate & Commercial practice group, focused on transactional and regulatory work in the insurance, superannuation, funds and broader financial services sector. The team's work includes complex corporate acquisitions and disposals, regulatory investigations and enforcement, and financial regulatory advice, including on financial product development and distribution. This role with provide secretarial assistance to a high performing team which delivers exceptional service to their clients and their people make the team what it is. We have a genuine, collaborative, and cohesive culture we take pride in, and we are looking for someone who wants to be a part of and contribute to the team's success.

Your responsibilities will include:

  • File management across a busy corporate practice

  • Monthly billing

  • Assisting with the preparation of legal documents

  • Client reporting and compliance

  • Diary and inbox management

  • Ad hoc administrative tasks

What the market says

Stand Out Winner - 5-Star Employer of Choice (Employee Experience and Wellbeing), 2025

Lawyers Weekly - Top 25 Attraction Firm, 2025 (Ranked 16th)

More about you

  • The ideal candidate will have sound secretarial or administrative experience, ideally within a commercial or transactional practice at a reputable firm.

  • You will be highly organised with excellent attention to detail and be able to work autonomously whilst managing your own workload, liaising with other areas within the firm and supporting the team.

  • You will be supported and encouraged to develop your skills and career and we can offer some flexibility to the right candidate.

  • Law students with a part-time study load are welcome to apply for this role if they are able to commit to working full-time hours.

What Sparke Helmore can offer you

Our culture is one which values and celebrates diversity to better represent the communities in which we live and work. We encourage people from all backgrounds to join us - and bring their whole selves to work.

We recognise people value things differently. That's why our comprehensive benefits program is wide ranging so that everyone can find something that appeals to them. We're sure you will find something to love about what Sparke Helmore has to offer.

To find out more about what is on offer at Sparke Helmore please visit our website: Join us

We believe the best stories are shared

Background Screening: Successful applications will be subject to pre-employment and in some circumstances, ongoing background checks which include a criminal history check.

For further information regarding this opportunity please contact Nikki Costelloe on

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