Administrative Officer

Trinity Grammar School is a school that values academic excellence, pastoral care, and student participation, fostering the development of each boy in mind, body, and spirit. Our broad curriculum is delivered by dedicated, caring staff who benefit from outstanding facilities and resources. Trinity is proud to be accredited as a 'Family Friendly' workplace and, in 2024, was formally recognised as an Employer of Choice.

Commencing in January 2026, we are seeking a capable and resilient Administrative Officer to support the School's complex Academic operations. This role provides direct administrative assistance to the Deputy Headmaster – Academics and provides an important interface across the wide range of operational, and governance functions associated with curriculum, timetabling and teaching and learning aspects of the school.

The Curriculum Office oversees academic daily organisation, production of academic processes, policies and documents and the functions associated with both external credentialing organisations, NESA and International Baccalaureate Organisation (IBO)BO, managing the School's database, timetabling software and Learning Management System, as well as NESA and IBO platforms. Working with the Academic Dean and the Executive Assistant to the Academic Dean, the Directors of Curriculum, IB Diploma Programme, Professional Practice, Research and Academic Administration oversee best practice in student-centred learning and staff professional growth.

This role provides professional administrative support, to the Deputy Headmaster - Academics and the various elements of the Academic Office including responsibility of maintaining and enhancing the high level of professional standards of both the office and school, which in turn delivers professional and efficient services to both internal and external key stakeholders. This role works collaboratively with their respective Director/Manager and the Senior Academic team and other Administrative specialists across the organisation.

Working as part of a collaborative team, you'll engage with a variety of stakeholders, including our students, parents, teachers, leaders and the various professionals that work in the school and supporting organisations and other members of the School community who collectively bring deep commitment to the growth of the students in our care. Navigating this environment successfully requires emotional intelligence, diplomacy, and a confident, grounded approach to interpersonal dynamics.

About You

The successful candidate will bring strong administrative experience in an education, business, or operational setting, with a proven ability to manage detail and drive efficient processes. You will be able to demonstrate:

• Exceptional organisational and time-management skills
• Confidence engaging professionally with diverse stakeholders including students, parents, teachers, leaders, School Council members, and members of the broader School community
• High-level proficiency in Microsoft Office, especially Excel, and a comfort with numerical data
• A proactive and independent working style, with a commitment to streamlining systems and supporting continuous improvement
• Discretion, patience, and the ability to handle confidential matters sensitively

We are particularly looking for someone who is:

• Experienced in administrative or executive support, ideally within education, policy, or governance environments. Experience with NESA and/or IBO database will be highly regarded.
• Comfortable working with individuals from different generations and varied communication styles
• Skilled at managing sensitive conversations and promoting respectful workplace interactions
• Clear and articulate in both written and verbal communication
• Calm under pressure and confident in maintaining professional boundaries

This position offers a unique opportunity to contribute to key operational aspects of the School. Involvement in broader aspects of School life, including co-curricular, sporting, and pastoral programs, is encouraged. A commitment to the School's Christian ethos and support for its ministry is expected.

This is a full-time, position (38 hours/week, Monday to Friday), working 44 weeks of the year (4 weeks unpaid and 4 weeks annual leave). The role is based on-site however on occasion some flexibility in working arrangements may be afforded.

The successful applicant will be required to provide:

• A current Working with Children Check
• A valid First Aid certificate
• Completion of online Child Protection training (prior to commencement)

The anticipated salary will be dependent on the knowledge, skills and attributes of the successful applicant, within the range of $81 - $85K gross pa plus 12% superannuation.

Applications will close at 4pm on Monday 15 September 2025.