Executive Assistant

2 hours ago

Southport Queensland, Australia Grace Private Full time $60,000 - $80,000 per year

Join us for a rewarding career in Women's Health

Grace Private is a dedicated specialist practice offering integrated healthcare in Obstetrics, Fertility, Gynaecology, Gynaecology-Oncology, General Practice and Allied Health Services to the women of the Gold Coast and surrounding areas.  Grace Private was designed by women for women.

Grace Private has been proudly providing high level women's health care in a boutique environment since 2015. Supporting us in the delivery of superior services to our valued Patients we have a specialist team of Doctors, Allied Health Professionals, Nursing and Midwifery staff.

Perhaps you will become the next person to join our growing team of professionals?

About the role:

We have an opportunity for a full time Executive Assistant to join our growing Team.  This position will work across both of our Southport clinics, located at the Gold Coast Private Hospital and at the Brickworks on Ferry Road. Our team work a rotational roster, Monday to Friday (between 7.30am and 6.30pm).

On any given day you will find yourself:

  • Supporting your allocated Specialist Doctors as the main liaison point for them as well as their patients and associated colleagues.
  • Scheduling appointments and completing tasks to ensure the Specialists' time is managed effectively.
  • Following up and collating patient referrals.
  • Communicating with patients via phone and email.
  • Coordinating the booking of medical procedures with Hospital contacts and other external specialists (including theatre lists).
  • Supporting your allocated Specialist Doctors with external stakeholder communication including the hospital and GP/other health service practitioners.
  • Providing accurate and timely quotes for patient procedures.
  • Assisting with reception duties when required, this may include welcoming patients to Grace, answering telephones and email queries, billing patients, daily banking, opening/closing the clinic and other administrative support.

About you:

  • 2+ years working in a high volume and paced medical reception / administration role
  • Ability to work autonomously while managing the phones and administrative duties with high attention to detail
  • Exceptional communication skills which can be adapted to engage with many different levels of stakeholder
  • Proficient in computer and online systems/databases
  • Have compassion and empathy in difficult circumstances
  • Strong organisational skills, with the ability to multitask and prioritise tasks in a fast-paced environment
  • A positive and team orientated work ethic

Along with the above, the below experiences are highly desirable

  • Medical industry experience
  • Experience as a Medical Executive Assistant for a Specialist Doctor
  • Experience with Genie
  • Knowledge of medical terminology
  • Have experience ensuring your work is compliant with any relevant regulations

How to apply

To apply, please provide your CV with a cover letter by clicking on the above apply now button.

Grace Private reserves the right to interview and appoint a successful candidate at any time. Only successful candidates will be contacted for an initial screening.

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