Executive Assistant

7 hours ago

Bracken Ridge Queensland Australia Jabiru Community Services Full time $60,000 - $80,000 per year

Are you a highly organised, proactive, and professional administrator who thrives in a dynamic, values-driven environment? Jabiru is looking for a part-time Executive Assistant to provide high-level support to our CEO and Executive Team.

At Jabiru, you're never just doing a job – you're part of a team creating change, building belonging and making a lasting difference in the lives of children and communities.

Join a team with inclusive leaders, collaborative teams, and a culture of care that lets you show up as your whole self, every day.

Why you'll love working at Jabiru

  • Salary packaging options that help your pay go further — supporting you to live well while you uplift others
  • Flexible hybrid working options, including work from home
  • Discounted OSHC fees
  • Access to a wide range of perks through the Employment Hero platform — including discounted movie tickets, gift vouchers, health insurance and more
  • A team culture built on well-being, care, connection, and purpose

About the Role

As Executive Assistant, you will be central to the smooth running of our executive and governance functions. Your work will include:

  • Proactively managing the CEO's diary, correspondence, and meetings.
  • Coordinating executive and Board meetings, including agendas, papers, minutes, and follow-up actions.
  • Supporting project management and administrative initiatives, ensuring tasks are delivered on time and to a high standard.
  • Assisting with marketing, communications, and campaign coordination.
  • Maintaining confidentiality and handling sensitive information with integrity.
  • You will also contribute to continuous improvement initiatives, helping to streamline processes and enhance executive efficiency across the organisation.

What We're Looking For

  • Proven experience as an Executive Assistant or senior administrator supporting executives or boards.
  • Exceptional organisational, time management, and communication skills.
  • High-level attention to detail and the ability to prioritise competing demands.
  • Strong professionalism and discretion when handling confidential matters.
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  • Current Working with Children Check (Blue Card).

Desirable

  • Experience in education, OSHC, or not-for-profit sectors.
  • Familiarity with marketing, communications, or social media coordination.
  • Experience supporting governance processes, including Board meeting preparation and minute-taking.

Our commitment to inclusion and child safeguarding

At Jabiru, everyone is welcome. We're an equal opportunity employer and we celebrate the different backgrounds, experiences, and perspectives that make our team stronger. We're committed to creating a safe, inclusive, and accessible workplace where everyone can thrive. This includes safeguarding children and young people, prioritising their wellbeing, and ensuring all team members contribute to a culture where children and colleagues alike feel safe, respected, and valued. We encourage applications from people of all ages, abilities, cultures, identities, and communities.

Ready to bring your best? Our best brings out their best – and we'd love you to be part of it.

Apply now and join a team where your work truly matters

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