Administration Assistant

1 week ago

Melbourne, Victoria, Australia RINNAI Full time $60,000 - $80,000 per year
  • Global Leader in Hot Water & HVAC products
  • Great team culture and hybrid work environment
  • Work close to home in Braeside

Welcome to Rinnai Australia. A market leader in hot water, heating, cooling and renewable energy appliances for both commercial and domestic markets. Our people are at the heart of everything we do, and we attribute our success and growth over the last 50 years to the contribution of our employees. In joining the Rinnai team, you will be supported at every turn.

We have an excellent opportunity for an Administration Assistant to join our National Commercial Project department on a permanent full-time basis. The successful candidate must be experienced in producing high level written documentation involving detailed quotations and project proposals.

About the role:

  • Administration of commercial project enquiries, including the preparation of quotations, proposals and general data entry.
  • Direct liaison with end users, consultants, designers, plumbers, and the Rinnai sales force across the Commercial Hot Water and HVAC sectors
  • Sales order entry and management, involving the receipt of customer purchase orders to arranging delivery
  • Collaborate closely with the manufacturing and inventory teams to determine product delivery schedules
  • Dealing with general telephone and email enquiries from external and internal stakeholders
  • Assist in the development and distribution of statistical data reports to aid business opportunities and improvements
  • Maintenance of database to ensure they are up to date and accurate

About you:

  • Able to produce high volume quotations and proposals
  • Excellent customer focus and relationship building skills
  • Ability to analyse and solve problems that involve numbers
  • Strong communication skills, both written and verbal
  • Able to multi task and prioritise work output

  • A high level of attention to detail with a results-oriented focus

  • The ability to be a strong team player and able to work with minimal supervision

  • Mechanical reasoning capability with the ability to understand technical drawings (preferred though not essential)

To ensure success in this role, your reputation for efficient and effective internal and external stakeholder engagement will shine. Previous administrative experience within a commercial / technical environment producing quotations and proposals would be an advantage as would advanced skills in Word, Excel, JD Edwards and Salesforce.

Rinnai Australia will support your efforts to achieve excellence. We offer a sound remuneration package, supportive team environment, hybrid work arrangements, development opportunities, health and wellbeing programs, generous discounts across our entire product range and much more.

If you are looking for that next role that will provide you with an opportunity for success and development, then we would love to hear from you.

Applications Close: 15 Oct 2025

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