Administrator - Production

4 days ago

Mackay, Queensland, Australia Vitrinite Pty Ltd Full time $60,000 - $80,000 per year

About Us

Vitrinite is an agile, owner-operated coal company with a growing presence in Queensland's Bowen Basin. As we scale up production and innovations like the HWM300 arrive onsite, we're seeking a dedicated Production Administration Officer to support our operational team and help streamline admin tasks in a fast-moving mining environment.

What You'll Do

Reporting to the Production Manager, you'll provide critical administrative support to the production team under our 7/7 roster arrangement.

Core duties include:

  • Attending internal production and operational meetings and preparing accurate minutes
  • Drafting, editing, and distributing standard production reports and summaries
  • Managing correspondence, data entry, and filing within production systems (e.g., Excel, SharePoint, or site-specific platforms)
  • Coordinating schedules, assisting with as‑run sheets, meeting minutes, and day‑to‑day production admin tasks
  • Supporting production planning by tracking parts or consumables and coordinating with SCM or maintenance support
  • Assisting with site access, timesheet coordination, and production-related document control
  • Liaising with internal teams (operations, maintenance, planning) to collate and escalate key information efficiently

You Bring

  • At least 2 years' administrative experience, ideally within mining, production, or operations (rotating or FIFO environments preferred)
  • Proficiency in Microsoft Office - especially Excel (data manipulation, pivot tables), Word, and Outlook
  • Excellent written and verbal communication skills; comfortable preparing meeting minutes and operational summaries
  • Strong organisational skills, attention to detail, and ability to deliver on tight turnaround in a dynamic, shift-based workplace
  • Experience with production or maintenance management systems (e.g SAP, Minestar, Pulse) is a plus
  • Team-focused, can manage multiple tasks under pressure, and is proactive with follow-through

Why Vitrinite?

  • 7/7 roster (shift patterns to be confirmed), DIDO or Dysart-based - balanced with downtime
  • Permanent full-time opportunity on an owner-operated site in a growth phase
  • Exposure to production systems and mining admin best practices across operations
  • Supportive, close-knit team culture with ongoing training and development
  • Career progression opportunities as the company and operations scale

Ready to Join Us?

If you're a motivated admin professional ready to jump into a mining production environment, we'd love to hear from you. Please submit your application through SEEK.

  • Production Support Administrator

    14 hours ago

    Mackay, Queensland, Australia M&P Services (Qld) PTY LTD Full time $104,000 - $130,878 per year

    Mackay, Qld | Full-timeWe are seeking a detail-focused and highly organised Production Support Administrator to join our team. This role plays a vital part in ensuring smooth operations within our production environment by supporting purchasing, stock control, and job administration processes.About usM&P Services is a proudly local, family-owned business...

  • CHPP Administrator

    4 days ago

    Mackay, Queensland, Australia Foxleigh Management PL Full time $90,000 - $120,000 per year

    About Foxleigh MineLocated in the heart of Queensland's Bowen Basin, just 12km south of Middlemount, Foxleigh Mine has proudly operated since 1999, producing high-quality low-volatile PCI coal for the international steelmaking market. Now in its 25th year, Foxleigh is recognised for its performance-driven culture, where care and results go hand in hand.We...

  • Administration Coordinator

    4 days ago

    Mackay, Queensland, Australia ContiTech Australia Pty Ltd Full time $104,000 - $130,878 per year

    About Us:ContiTech is one of the world's leading industry experts. Far beyond our roots as a rubber products manufacturer, we offer connected, environment-friendly, safe and convenient industry and service solutions using a range of materials. In Australia we manufacture and service high quality conveyor belts for local and overseas customers.At Continental,...

  • Sales and Administration Trainee

    7 days ago

    Mackay, Queensland, Australia beBeeAdministration Full time $45,000 - $55,000

    Job Opportunity:A 12-month traineeship in sales and administration is available with a family-owned business.About the Host Employer:The host employer is a leading manufacturer of glass and aluminium products, delivering high-quality services to customers across the region.About the Role:This entry-level opportunity involves gaining hands-on experience in...

  • Administration Officer

    2 weeks ago

    Mackay, Queensland, Australia Adbri Masonry Pty Ltd. Full time

    The RoleAre you a highly organised and customer-focused individual looking to make a difference in a dynamic work environment? We are seeking an Administration Officer to join our Sales team based at our branch in MackayIn this hybrid role, you are key to ensuring the smooth daily operation of the office.Your responsibilities will include providing...

  • Administration Officer

    4 weeks ago

    Mackay, Queensland, Australia Adbri Ltd Full time

    The RoleAre you a highly organised and customer-focused individual looking to make a difference in a dynamic work environment? We are seeking an Administration Officer to join our Sales team based at our branch in MackayIn this hybrid role, you are key to ensuring the smooth daily operation of the office. Your responsibilities will include providing...

  • Administration Officer

    6 days ago

    Mackay, Queensland, Australia Adbri Ltd Full time

    The RoleAre you a highly organised and customer-focused individual looking to make a difference in a dynamic work environment? We are seeking an Administration Officer to join our Sales team based at our branch in MackayIn this hybrid role, you are key to ensuring the smooth daily operation of the office. Your responsibilities will include providing...

  • Business Sales Administration

    5 days ago

    Mackay, Queensland, Australia Discover Mackay Full time

    Business Sales Administration - TraineeshipNTHA Trainees and Apprentices - Mackay, QLDAdministration & SecretarialSource: uWorkinJOB DESCRIPTIONNTHA are seeking a trainee to come on board our host employers' teamLocated in Mackay, QLDNTHA is a nationally registered Group Training Organisation that employs and supports trainees & apprentices by placing them...

  • Business Sales Administration

    1 day ago

    Mackay, Queensland, Australia Discover Mackay Full time

    Business Sales Administration - TraineeshipNTHA Trainees and Apprentices - Mackay, QLDAdministration & SecretarialSource: uWorkinJOB DESCRIPTIONNTHA are seeking a trainee to come on board our host employers' teamLocated in Mackay, QLDNTHA is a nationally registered Group Training Organisation that employs and supports trainees & apprentices by placing them...

  • Administrative Sales Professional

    23 hours ago

    Mackay, Queensland, Australia beBeeAdministration Full time $52,000 - $69,000

    Job DescriptionWe are seeking a motivated trainee to join our team as an administration and sales professional. This 12-month entry-level position offers hands-on experience in a real business environment, completion of a nationally recognised qualification, and ongoing mentoring from a Field Officer.The successful candidate will be responsible for...