Office Administration Assistant

2 weeks ago

Sydney, New South Wales, Australia NX Blue Full time $104,000 - $130,878 per year

We are a specialist provider of temporary (labour hire), subcontract and permanent recruitment solutions in the Manufacturing, Civil Construction and Infrastructure Industries. We are currently recruiting and seeking EOI for an office administration assistant to assist us with one of our precast facilities at Polo Flat in Cooma, NSW as part of the Snowy 2.0 Project.

*Key Responsib*ilities:

  • Manage time entries and Attendance for 100+ Blue Collar Employees
  • Assist sub-contractors with queries
  • Act as first point of contact for all incoming site personnel
  • Provide administrative support to various departments, including Accom/Trave and FIFO teams with clear communications both verbal and email to the Joint Venture.
  • Handle Face-to Face queries on rosters, flights, accommodation and payroll
  • Maintain Accurate daily contractor records and documentation
  • Ensure absolute confidentiality and handle sensitive information with discretion
  • Assist the Superintendent and Manager with Administrative tasks
  • Proactively respond to changing demands and work with deadlines
  • Conduit between NXBLUE Recruit and the Joint Venture
  • You will be the main site contact for NXBLUE and their employees.

About you:

  • Minimum 2-3 years' experience in a similar role
  • Ability to work 14/7 roster with 12 hr shifts
  • Ability to manage multiple tasks and to work to deadlines
  • Self-motivated with the ability to work within a team or autonomously
  • A positive, easy going attitude, with excellent people skills
  • Excellent verbal and written communication skills
  • High level of attention to detail
  • Ability to handle confidential information in professional manner
  • Proactive, Flexible and able to work under pressure
  • Detail Oriented, Highly Organised and Forward thinker
  • Excellent Time management skills
  • Experience managing payroll, time entries and attendance for a large team.
  • Great reporting skills and meeting deadlines.
  • Recruitment / Administration support experience
  • Highly proficient in Microsoft Office including excel, and word
  • Must have Drivers licence.
  • Construction White Card and or willing to obtain
  • Can Provide a national Police Check.
  • Can start immediately after successful medical and relevant notice to current employer.

This is an exciting opportunity for a dedicated & passionate professional to grow with the organisation and the project. All applications will be treated with strict confidence. Only successful applicants via resume and cover letter will be contacted.  

NX Blue is an equal opportunity employer and support diversity in the workplace. Aboriginal and Torres Strait Islander and people from a diverse background are encouraged to apply.

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