Pre-Delivery Coordinator

1 week ago

Melbourne, Victoria, Australia Woods & Co Full time $60,000 - $130,878 per year

Woods & Co Recruitment has partnered with one of Australia's most recognised names in automotive care, based in Mulgrave. Here's your chance to join a well-known Australian automotive brand that values its people and is continuing to grow.

We are looking for a detail-oriented and customer-focused candidate to join their Commercial team as a Pre-Delivery Coordinator.

In this role, you'll play a key part in ensuring vehicles and products are prepared prior to delivery by coordinating bookings, liaising with customers, dealerships, workshops, and leasing companies, and keeping everything running smoothly behind the scenes.

If you've worked in administration, scheduling, customer service, or coordination and are looking for stability, support, and career growth – this is the opportunity for you.

What's in it for you?

  • $60,000 + Super
  • Mulgrave Office with onsite parking | Monday – Friday
  • Start October 2025
  • Join an award-winning and growing national business
  • Supportive and fun working environment with a collaborative team
  • Professional development opportunities with management who support internal growth
  • Diverse responsibilities across bookings, administration, and customer coordination

What you'll do:

  • Coordinate bookings for deliveries, ensuring timely completion and customer satisfaction
  • Liaise with dealerships, workshops, leasing companies, and customers to confirm and update booking details
  • Resolve product or service enquiries with professionalism and efficiency
  • Generate invoices and warranty documentation when required
  • Manage follow-ups, confirmations, and new orders within KPI timeframes
  • Arrange shipment of stock to ensure availability before application or delivery
  • Answer customer calls and emails in a professional and timely manner
  • Maintain accurate data entry and record-keeping in company systems and fleet portals
  • Assist with audits and provide support to team members when needed

What you'll need:

  • 1–2 years' experience in administration, coordination, or customer service
  • Strong organisational skills with excellent attention to detail
  • Clear and confident communication skills – written and verbal
  • Ability to manage multiple priorities and meet KPIs
  • A proactive and positive approach, with a team-first attitude
  • Reliability and willingness to learn in a supportive environment

If you're as excited by this opportunity as we are and to learn more about the position please call Phoebe Ditchburn on or email 

Woods & Co Recruitment is committed to creating a diverse, inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, all members and genders of the LGBTQI community, and people with disability.

Woods & Co Recruitment is committed to creating a positively diverse and inclusive workforce that values all backgrounds and experiences. We do not discriminate and encourage applications (no matter age or status) from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse backgrounds, all members and genders of the LGBTQI community and people with disability.

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