School Administrator Foundation

9 hours ago

Melbourne, Victoria, Australia Melbourne Polytechnic Full time $91,441 - $100,717 per year

INSPIRED BY CURIOSITY. UNITED BY PURPOSE. COMMITTED TO YOU.

  • Vacancy Number: 141
  • Position Title: School Administrator
  • Employment Status: Ongoing
  • Department: Foundation and Preparatory Studies
  • Location: Multi-Campus
  • Award Classification: Melbourne Polytechnic Academic and Professional Staff Agreement 2023 (PACCT 7)
  • Salary: $91,441 - $100,717 per annum plus superannuation
  • Hours per Week: 38
  • Applications Close: Sunday 19 October 2025
Why Join Us

Melbourne Polytechnic has been a leader in practical, real-world education since 1912. We offer:

  • Industry-led, hands-on training
  • Inclusive, future-focused environments
  • A strong commitment to staff wellbeing
  • A culture built on curiosity, collaboration, and care
About the Role

Melbourne Polytechnic is seeking a dynamic School Administrator to support the effective delivery of administrative coordination and leadership across the Foundation and Preparatory Studies school. This is a great opportunity to contribute to strategic projects, drive operational improvements, and support collaborative team success in a purpose-driven environment.

Key Responsibilities
  • Lead and supervise the administrative team, ensuring high-quality customer service and operational efficiency
  • Coordinate course enrolment processes and maintain accurate records
  • Manage staff rostering, leave approvals, and training
  • Develop and implement systems for compliance and continuous improvement
  • Collaborate with internal stakeholders to enhance school operations
  • Maintain and promote the staff portal
  • Ensure all published materials meet copyright and quality standards
  • Support professional development planning for administrative staff
Skills and Experience Required
  • Significant experience in administration and team coordination
  • Strong organisational and time management skills
  • Excellent communication and interpersonal abilities
  • Commitment to high-level customer service
  • Proficiency in Microsoft Office Suite, STRATA, CELCAT, and ESS
  • Ability to quickly learn new systems and software
Additional Requirements

Successful candidate will be required to provide:

  • A valid Victorian Employee Working with Children Check (WWCC)
  • A National Police Check
How to Apply

through Melbourne Polytechnic's careers portal. There, you will be able to view the full Position Description and upload your documents.

Please:

  • Complete all pre-screening questions
  • Upload your CV and a brief cover letter (maximum 2 pages) outlining how your skills, experience, and personal attributes align with the Key Skills and Experience in the PD
  • If applying for a teaching role , upload combined copies of your relevant qualifications and provide your USI VET Transcript (if available):
  • Include the transcript link (from your USI Student Portal) in your cover letter, and upload the transcript PDF under the qualifications section

File Requirements:

Each file must be under 2MB. PDF is preferred (Word .doc or .docx also accepted). Avoid special characters in filenames (e.g., @ # % *).

Selection Process

Our process includes:

  • An interview (in-person or via Microsoft Teams)
  • Reference checks
  • Employment and qualification verification
Questions?

Contact: Recruitment Team

Email:

Diversity and Inclusion

Melbourne Polytechnic is an equal opportunity and child-safe employer. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with a disability, people from diverse cultural backgrounds and gender identities.

Recruitment Agencies

Melbourne Polytechnic manages all recruitment directly. We do not accept unsolicited applications fromagencies unless engaged through the State Purchasing Contract and with prior written approval.

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