Business Support Officer

Job description

Agency Department of Lands, Planning and Environment Work unit Heritage Branch

Job title Business Support Officer - Heritage Designation Administrative Officer 6

Job type Full time Duration Ongoing commencing 02/03/2026

Salary $96,620 - $107,721 Location Darwin

Position number 16271 RTF Closing 09/11/2025

Contact officer David Steinberg on or

About the agency

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY

QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with

disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss

this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.

Primary objectives

Provide high level coordination, secretarial support and management of the NT Heritage Council. This includes assisting Council to meet

statutory deadlines and decision making; provide effective management of financial systems including the grants system which involves

developing agreements, monitoring, schedule of payments; provide assistance to the Director in the production of Council

correspondence, reports, minutes, and ministerial and CEO briefs; and manage clients such as grant recipients.

Context statement

The Heritage Branch is responsible for providing high level expert advice to the Department, Minister, Heritage Council, stakeholders and

the general public on heritage matters. The Branch provides high level secretarial services to the Heritage Council which is a statutory

authority with decision making duties. The Branch administers the Heritage Act 2011 and the Underwater Cultural Heritage Act 2018,

financial assistance programs, provides support and services to the Heritage Council and conducts investigation and compliance duties.

Key duties and responsibilities

1. Provide executive level secretariat service to the Heritage Council including coordination and preparation of agenda papers,

presenting to Council on administrative and procedural matters, minute taking, and organising meetings including travel and

logistics.

1. Administer the NT Heritage Grant Program including the rate relief program. Requires a high level of financial management and

accountability. Involves managing stakeholder/customer relationships.

1. Prepare payment of grants and other accounts according to Departmental and Government procedures and Treasury Directions. Work

with the Director to strategically manage income and expenditure streams across multiple cost codes.

1. Conduct administrative tasks including general record keeping, updating website information, raising external grant invoices and

providing team advice and guidance on government administrative processes.

1. Assist in developing and producing Heritage Branch and Heritage Council correspondence and reviewing briefs and reports.

2. Contribute to the improvement of systems, policies and procedures by, amongst other methods, liaising with other business units, for

example the NT EPA Coordinator and Environment and Heritage Division.

Selection criteria

Essential

1. High-level interpersonal and communication skills to interact effectively with the Heritage Council, senior executives, and a diverse

range of audiences, including industry representatives, clients, the community, and people of diverse cultures.

2. Well-developed organisational, time management, and administrative skills to complete tasks effectively, with the ability to manage

multiple competing priorities and meet deadlines.

3. Extensive knowledge of financial management and reporting frameworks, including knowledge of the Financial Management Act and

associated policies and procedures.

1. Comprehensive knowledge and understanding of government and legislative processes, including Ministerial, Cabinet, and associated

parliamentary processes and protocols.

5. Demonstrated experience of board management governance and practices including fundamentals of quorum, decision making, minute

taking, and conflicts of interest.

Desirable

1. A comprehensive understanding of the NT Heritage Act, including the legislative obligations of the Heritage Council, Minister, legislated

timeframes and the complex role of the Department in the administration of the Act.

1. Understanding implementing business strategic plans in context to the complex political environment of the Territory.