Senior Business Support Officer

Job description

Agency Department of Agriculture and Fisheries Work unit Agriculture Branch

Job title Senior Business Support Officer Designation Administration Officer 5

Job type Full time Duration Ongoing

Salary $88,297 - $92,687 Location Darwin

Position number 18956 RTF Closing 18/11/2025

Contact officer Jed Matz on or

About the agency Homepage | Department of Agriculture and Fisheries

Apply online

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or

job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go

to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go

to the OCPE website.

Primary objective

Provide high level and effective executive, corporate, administrative, Ministerial, research and secretarial support to the Deputy

Chief Executive of the Department of Industry, Tourism and Trade including co-ordination of outputs from the Agriculture,

Fisheries and Biosecurity Division to ensure divisional priorities are met.

Key duties and responsibilities

1. Providing a high level of administrative support to the Deputy Chief Executive.

1. Record, track and oversee the timely movement and processing of correspondence through the Deputy Chief Executive's

office including initiating follow up action, processing Ministerial requests and relevant reporting requirements for the division.

1. Coordinating administrative and corporate support services to the office of the Deputy Chief Executive necessary for the

timely and effective implementation of the Department's strategic plan.

1. Coordinating, collating and providing relevant papers and briefings prior to the Deputy Chief Executive's meetings and

preparation of correspondence of a routine nature for the Deputy Chief Executive's signature.

1. Monitoring the Deputy Chief Executive's calendar and emails, and arranging meetings, travel and events for the Deputy Chief

Executive as required.

1. Providing assistance to the division's Senior Executive Directors, and advice and support to divisional staff in the preparation

of high-quality documents for the Deputy Chief Executive, Chief Executive Officer, Ministers, other jurisdictions, the

Commonwealth and Industry.

1. Managing a range of procurement functions including purchasing stationery and processing credit card transactions.

Selection criteria

Essential

1. Demonstrated experience working within an executive level team and a proven ability to exercise sound judgment, particularly

in respect to confidential and sensitive matters and ability to assess issues and prioritise them.

1. Demonstrated personal, interpersonal, written and oral communication skills to be able to communicate professionally,

discreetly and effectively at all levels.

1. Proven capability in providing secretarial and administrative support at an executive level, with high level computer skills,

sound writing and a demonstrated attention to detail and accuracy.

4. Self-motivated, with highly developed organisational and time management skills and the ability to effectively manage several

projects and competing deadlines.

5. Ability to be innovative and flexible in response to achieving outcomes, undertake research and make recommendations

regarding appropriate action to senior officers.

6. Understanding of key processes including the financial management, procurement operations, human resource practices,

administrative support and high-level correspondence.

1. Sound working knowledge of office-based computing applications including Word, Excel, PowerPoint, electronic record

management, and general administrative procedures including records maintenance and management, Ministerial processes

and procedures.

Desirable

1. Tertiary qualifications relevant to the position.

1. Sound knowledge of the agency, its responsibilities with NT and Commonwealth agencies and other key stakeholders.