Team Administrator

2 weeks ago

North Sydney Council, Australia Robert Bird Group Full time $90,000 - $120,000 per year

About Us

A member of the Surbana Jurong Group, Robert Bird Group (RBG) is an international structural, civil, and specialist engineering consultancy business built upon delivering structural and civil engineering excellence worldwide. We transform inspiring visions into successful realities, offering innovative, collaborative, flexible, and proactive solutions.

The Opportunity

Reporting to the Office Manager, this is a diverse role where no two days will be the same This role will you see working within the Structural, Civil Engineering and Construction Engineering teams where you will provide high-level support across general administration.

You will play an essential role in maintaining compliance and processes, and you enjoy working in a fast-paced, dynamic environment.

Why work for us?

Robert Bird Group is a growing, fast-paced business that offers training and development, birthday leave, paid parental leave, recognition awards, flexible working, an active and engaging social club, along with a supportive team environment where healthy lifestyle balance is encouraged.

Skills & Experience

To be successful in this role, you will be highly self-motivated with a strong work ethic and bring a positive can-do attitude to the team. You will have a proven track record of building and maintaining relationships with various stakeholders and demonstrate initiative and a proactive approach to working.

In addition, you will demonstrate:

  • 5+ years administrative experience, preferably in an engineering organisation
  • Advanced Microsoft Office, Excel, MS Word, PowerPoint
  • Understanding or a desire to learn about commercial processes within the company
  • Excellent verbal and communication skills
  • Initiative and commitment to continuous improvement
  • High accuracy of work and great attention to detail
  • Ability to work autonomously within a team
  • Ability to manage multiple projects and meet associated deadlines in a fast-paced environment

Key Responsibilities

As part of the Administration Team there will be daily tasks that will assist in the general operations of the office and support the Technical team in fee submissions, invoicing and general documentation.

Below are some of the core responsibilities of this position:

  • Provide high-level administrative support to the wider team
  • Coordinate and manage the invoicing process, ensuring accuracy and timely issuing
  • Assist with commercial filing, reporting and documentation
  • Liaise with the internal team and external stakeholders to support project delivery
  • Maintain and update project systems, records, registers, and databases
  • Prepare and format high quality documents, presentations, and reports
  • Assist in the preparation of marketing material and documentation
  • Monitor deadlines and follow up on outstanding actions
  • Ensure compliance with company procedures and QA standards

If you seek a career that offers variety, a challenge, and a collaborative continuous learning working environment, we want to hear from you

Robert Bird Group is an Equal Opportunity Employer.

This role does not require agency input.

Please do not forward resumes directly to RBG's employees/managers; we do not accept unsolicited resumes and will not be responsible for any associated fees.

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