Executive Assistant

Marketing, Commercial & Communications

Marketing, Commercial & Communications

Melbourne or Brisbane

Full Time, Permanent

19/9/2025

Melbourne or Brisbane location (hybrid work options)

Full time permanent opportunity

$104,000 base + super + 17.5% annual leave loading + salary packaging options

About the RACGP

The Royal Australian College of General Practitioners (RACGP) is the voice of general practitioners (GPs) in our growing cities and throughout rural and remote Australia. For more than 60 years, we've supported the backbone of Australia's health system by setting the standards for education and practice and advocating for better health and wellbeing for all Australians.

We foster the future of general practice through our profession-led, community-based training model for the Australian General Practice Training Program and other pathways. We support GPs' ongoing professional development and provide a point of connection for GPs serving communities in every corner of the country.

We're committed to diversity and social inclusion and encourage applications from people who identify as Aboriginal and/or Torres Strait Islander, people with disability and people from culturally diverse backgrounds. If you require any support or adjustments to participate in any stage of our recruitment process, please let us know in your application.

About the role

Reporting to both the Chief Advocacy Officer and the Chief Marketing, Commercial & Communications Officer, the Executive Assistant provides high-level administrative and secretariat support to the executives and a number of Board and sub-committees.

This role will suit someone who is resourceful, pre-emptive and thrives in a

fast-paced environment where priorities shift quickly. You'll manage complex workflows, coordinate executive papers and committee documentation, and ensure time-sensitive matters are progressed with accuracy and discretion.

Key responsibilities include:

Coordinating diaries, meetings, agendas and travel for two executives.

Preparing high-quality reports, correspondence, minutes and briefing materials.

Managing email and correspondence on behalf of executives with judgement and confidentiality.

Providing secretariat support to Board committees and working groups.

Collaborating with other EAs where there is overlap across executive portfolios.

About you

You are confident working with senior stakeholders and can manage sensitive information with the highest level of discretion. You have excellent written skills and produce executive-ready material with attention to detail. You are highly organised, calm under pressure and able to anticipate needs before they arise.

To thrive in this role, you'll demonstrate:

Strong planning and organisational skills with the ability to manage competing priorities.

Excellent written and verbal communication skills, including experience drafting minutes, reports and correspondence.

Excellent stakeholder engagement and credibility across senior executives, committees and external partners.

Advanced MS Office skills (Word, PowerPoint, Excel; Visio desirable).

A collaborative, collegiate approach to working with peers and colleagues.

Experience providing support to executives working in high pressure public affairs and crisis management roles

The benefits

Maximise your pay: Salary packaging up to $15,900 tax-free, plus additional options for meals, entertainment and novated leases

Extra leave: End-of-year closure, cultural, ceremonial, gender transition and volunteer leave.

Work–life balance: Flexible hybrid work opportunities nationwide.

Career development: A Capability Framework to guide your progression and a professional development program to build your skills.

Join a leader: Be part of Australia's largest specialist medical college.

To apply

Please apply as soon as possible as we will be reviewing applications as they are submitted, and interviews will commence with suitable applicants.

Towards the end of the process, applicants may be asked to complete pre-employment screening, which can include reference checks and/or a National Police Check.

Applicants must have the right to work in Australia.

We respectfully will not be accepting applications from recruitment agencies for this role.

Applications close: Sunday September 28, 2025 @ 11.59PM

The RACGP acknowledges the Traditional Custodians of the lands and waterways on which we work and live. We recognise their continuing connection to land, water and culture, and pay our respects to Elders, past, present and emerging.