Executive Assistant

6 days ago

Sydney, New South Wales, Australia Omada Rail Systems Full time $80,000 - $120,000 per year

  • General Admin & Other Support Functions

  • Permanent Contract

  • Mid-Senior Level

  • Sydney

About Us

Join us in building joyful connected cities.

Egis is a global organisation with over 20,000 employees worldwide. With our head office based in Paris, we offer global career opportunities, as well as rewarding careers for our people locally. Drawing on our deep pool of expertise, we create innovative solutions with our clients worldwide.

Egis is an organisation with the capacity to make meaningful industry and community change in the space of place making, sustainability and creating connected cities. Different to other engineering firms, Egis offers true end-to-end capability across the entire design to operation lifecycle, offering advisory, architecture, engineering, design, asset management and operations services.

We are committed to creating great teams doing innovative work and would love you to join us to Impact the Future.

About the Role

We are seeking a highly organised and proactive Executive Assistant to support the Managing Director, Australia, while also acting as a shared resource across our senior management team.

This role is pivotal in ensuring our leaders are well supported, with seamless coordination of priorities, schedules and communications. It's a fast-paced and diverse position that will require discretion, resilience and the ability to anticipate needs and act with initiative.

Key Responsibilities:

  • Provide high-level executive support to the Managing Director, including diary and inbox management.
  • Coordinate calendars, meetings and events across senior management, ensuring priorities are managed effectively.
  • Book and manage travel and accommodation requirements.
  • Prepare agendas, reports, presentations, minutes and follow-up actions.
  • Support governance and compliance requirements, including delegations of authority.
  • Liaise with internal and external stakeholders at all levels, ensuring positive relationships.
  • Assist with administration, reporting and project support for executive activities.
  • Ensure adherence to Egis' policies, processes and values, including health, safety and environment standards.

What do we need from you

To be successful in this role, you will bring:

  • Proven experience as an Executive Assistant or in a senior administration role.
  • Excellent organisational, administration and secretarial skills.
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills with exceptional attention to detail.
  • Ability to prioritise competing demands and remain calm under pressure.
  • Experience in a professional services, consulting or global organisation (preferred).
  • A warm, professional and adaptable interpersonal style, with strong emotional intelligence.
  • Flexibility to occasionally work outside standard hours to support international time zones.

What's in it for you?

Egis is committed to building an inclusive, flexible and innovative workplace. We offer generous parental leave, support for flexible working arrangements, and a collaborative environment where employees can connect, grow and succeed.

This is a fantastic opportunity to play a key support role for senior leadership, gaining exposure across the business and contributing to impactful projects across Australia and New Zealand.

APPLY NOW

Imagine. Create. Achieve. A sustainable future.

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