Administration Assistant

170+ Years Strong. Industry Leader. Global Impact.
At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence.

Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our family of industry subject matter experts.

The administrative assistant is a supporting role, providing secretarial and administrative support to the Business Lines. The assistant perform various administrative and clerical tasks, manage schedules, coordinate meetings and events, and maintain records and files.

Responsibilities

• Represent Pinkerton's core values of integrity, vigilance, and excellence.
• Accounting Administrative Support, preparing invoices based on provided data and submits these registered project purchase invoices, helps prepares the monthly closing, Maintains the partner portfolio, processes changes, and maintains and updates all templates.
• Secretarial support, such as word document proofing, updating appointments calendar and diaries.
• Connects clients, employees, and coordinator, forwarding phone calls based on fixed agreements, makes call-back appointments where necessary, checks and answers email messages.
• Archives files and collects documents. Completes files where necessary.
• Prepares meetings and potentially arranges invitations and meeting documents.
• Prepares minutes of discussions at the meetings.
• Independently conducts simple correspondence, in part based on the existing standard
• Monitors deadlines and sends reminders where necessary.
• Performs representative work.
• Maintains contact with clients.
• Office management.
• All other duties, as assigned.

Qualifications
High School Diploma or equivalent education with three years of administration experience or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

• Flexibility and creativity to adequately address arising situations.
• Experience with project-driven companies.
• Accurate in relation to the processing of data.
• Computer skills: D365, Microsoft Office.
• Focus on results.
• Cooperation in relation to the coordination with colleagues and third parties.
• Sensitivity towards colleagues and clients.
• Integrity in relation to the confidentiality of the provided data.
• Sound written skills in both Dutch and English.
• Focused on personal development and the development of the organization (eager to learn)
• Able to lead, coordinate, and manage multiple initiatives with competing priorities and deadlines.
• Excellent written, verbal, and presentation skills.
• Able to interact effectively at all levels and across diverse cultures.
• Exercise appropriate judgment and decision-making ability.
• Able to build consensus and drive action.
• Maintain confidentiality when dealing with sensitive information.
• Able to carry out responsibilities with little or no supervision.

Working Conditions
With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions;

• Regular computer usage.
• Occasional reaching and lifting of small objects and operating office equipment.
• Frequent sitting, standing, and/or walking.
• Travel, as required.

Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.