Administration Officer

Hello, we are HLB Mann Judd:

HLB Mann Judd's Perth office is a leading mid-tier-chartered accounting and business advisory firm providing a wide variety of accounting, auditing, taxation and consulting services to SME's, privately owned groups and ASX listed companies. Our tagline 'together we make it happen,' recognises that our people are the firm's strongest asset.

We are a valued member of the HLB Mann Judd Australasian Association which consists of 11 independent member firms and 3 representative firms in Australia, New Zealand, and Fiji.

In 2021, 2022, 2024 and 2025 HLB Mann Judd was named "Best Accounting and Consulting Services Firm" at the Client Choice Awards. Since 2012, HLB Mann Judd has won this award 10 times and has also been named as Best Professional Services Firm in 2021. Most notably, we have risen to a Network Global Ranking of 8.

The Opportunity

Due to continued growth, we're seeking an experienced Administration Officer to join the Pharmacy Registration Board division at HLB Mann Judd Perth. This is a permanent part-time opportunity, and we encourage applicants to specify their preferred working days and hours in their covering letter. For the right candidate, there is also potential for the role to evolve into a full-time position over time, should that be of interest.

The Pharmacy Registration Board of Western Australia, established under the Pharmacy Act 2010, plays a vital role in regulating pharmacy premises across the state. Its functions include advising the Minister on matters related to the Act, administering the registration scheme, monitoring compliance, and enforcing legislative requirements.

In this role, you'll work closely with the Assistant Registrar and Compliance Pharmacist, providing essential administrative support across a range of tasks that contribute to the effective operation of the Board.

Your duties will include:

• Board Records Management - Maintain and organise board documentation, including filing, archiving, and record creation, to support the Compliance Pharmacist and Assistant Registrar.
• Administrative Support - Assist with application processing, respond to pharmacy enquiries, and carry out general office tasks such as printing, photocopying, and document collation.
• Documentation Preparation - Prepare official documents including pharmacy certificates, approval letters, and other regulatory communications.
• Phone Enquiry Support - Provide backup support for the Assistant Registrar during leave periods, managing phone-based enquiries for pharmacies.
• Legislative Compliance Assistance - Support the Pharmacy Board in meeting its obligations under relevant legislation, including registration processing and public enquiries.
• Meeting Coordination - Assist with board meeting logistics, including administrative preparation and catering support.

About You

• Proven experience as an Administrator, ideally with 5+ years in a medical, regulatory, or compliance-focused environment within the health sector.
• Strong customer service skills, with the ability to manage sensitive or challenging conversations with professionalism and empathy.
• A confident and courteous telephone manner.
• A mature and professional approach when interacting with clients and colleagues.
• Demonstrated ability to manage multiple tasks and deadlines effectively, with strong time management and organisational skills.
• Proficiency in accounting software packages such as MYOB and Xero.
• Experience in bookkeeping or data entry will be highly regarded.
• Full working rights in Australia.

What We Offer You

• Attractive salary package.
• Flexible hybrid working arrangements and reasonable working hours.
• Exposure to rewarding work.
• Positive, friendly, and supportive team culture.
• Dress for your Day.
• Paid Birthday Leave.
• Discounted Corporate Health Membership with BUPA, Free Flu Vaccinations + Wellness Benefits.
• Corporate Banking Benefits with our Corporate Partner Westpac.
• Employee referral reward.
• Reward and Recognition Program.
• Central CBD location with brand new end of trip facilities.
• Exposure to social and team building activities (including Trivia Nights, End of Week Drinks & Nibbles, Annual Ball, BBQs on the Balcony, Giving Back initiatives, Team Lunches and so much more).

Interested and ready for your next challenge?

To apply please submit a cover letter with your resume by clicking on the link provided above.

Disclaimer:HLB Mann Judd does not accept unsolicited agency resumes and is not responsible for any fees related to any form of introduction of unsolicited resumes. Should we require additional support, our TA team will reach out to our preferred suppliers.