Bid Coordinator

3 days ago

Sydney, New South Wales, Australia PeopleScout Pty Ltd Full time $104,000 - $130,878 per year

Our client, in the building and construction industry is seeking a qualified Bid Coordinator/Writer to join their growing Business Development Team. The role will be located in either their Norwest or Port Kembla offices and offer hybrid work from home.

The successful candidate will play a critical role in providing end to end Bid (Tender) writing and coordination, working with internal and external stakeholders and supporting the BDM with new business opportunities.

The Bid Co-Ordinator will provide administration and project support to the Business Development team. This will include but not be limited to the areas of business development, tenders/bids and growth.

What we offer:

  • Competitive remuneration package dependent on skills and experience
  • Hybrid and flexible working arrangements
  • Ongoing training and development
  • A day off for your birthday

Scope of Role:

  • Managing and coordinating small, medium and large bids from end to end
  • Writing compelling and persuasive tender responses with technical inputs including subject matter experts and tender libraries.
  • Coordinate internal teams - Estimating, Project Management, Compliance, Legal, Finance to develop cohesive bid submissions
  • Ensure that all tender/bid and project documentation such as project plans, lessons learnt, project sheets etc. are formatted correctly and maintained to a high standard
  • Ensure drafting, formatting and reviewing tender documents to ensure clarity, technical accuracy and tender compliance
  • Ensure Bid / Tender data information including CRM portals, is accurate and current at all times
  • Liaising with external stakeholders including suppliers and customers to request or clarify information, seek pricing or other communications.
  • Oversee contracts/projects set up and transition post award
  • Manage the full tender lifecycle including RFTs, RFI, EOIs, RFPs across Facilities Management and Construction
  • Tracking deadlines and maintaining a tender calendar to ensure timely delivery
  • Contributing to post -submission reviews and improving future bid strategies.

About You:

  • Experience in Contract Administration or Business Development.
  • 3+ Years' Experience in Bid Coordination, proposal writing or estimating, ideally experienced in Facilities Management or Construction management.
  • Experience planning over short, medium and long-term timeframes and adjusting plans and resources accordingly
  • Highly organised with exceptional follow-through capability
  • Excellent verbal and written communication skills
  • Strong interpersonal skills and attention to detail
  • Ability to work on own initiative and also as part of a team
  • Ability to work flexibly with changing priorities
  • Fully competent in all Microsoft Office applications
  • Ability to prioritise effectively and manage deadlines
  • Motivated and resourceful
  • Current Police check or willing to get one
  • Drivers license

Diversity and Inclusion

We are committed to fostering a workforce that reflects the diverse society in which we live and work. We value the strength of diversity and are dedicated to offering flexible work arrangements and family-friendly practices to maintain a high-performing and adaptive workforce.

Apply Today

This is an exciting opportunity for a results-driven professional to join a market-leading business and contribute to its continued success through strategic bid and business development management.

Due to the high volume of applications, only shortlisted candidates will be contacted.

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