Admin, Finance

Overview

Work Type: Fixed-term - Part-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Education and training

Location: Melbourne - Western suburbs

Reference:

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

The position is 0.6 - with opportunities to increase time fraction.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.
• Prepare financial documentation and data for budget preparation.
• Maintain the schools financial records.
• Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.
• Assist the principal in administration of the schools recruitment procedures such as arranging staff selection committees, coordination of appointments and preparation of selection reports and employment letters
• Provide basic information to staff on relevant awards and conditions
• Administer school payroll and maintain staff records

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Located in Altona, within a short walking distance of the beach and Cherry Lake Reserve, Seaholme Primary School prides itself on being a small community school.

Our students have access to innovative and engaging classroom spaces in permanent buildings. Over recent years, the school council has developed playground areas to make them attractive, safe, and stimulating for our students. These extensive grounds and gardens include; an oval, running track, basketball court, six down-ball courts, three adventure playgrounds, two sandpits, and a rebound wall.

In 2024, there were 322 students enrolled in the school, supported by a workforce of 29.11 equivalent full-time staff comprising two principal class, 18.77 equivalent teaching staff and 8.34 equivalent Education Support staff.

At Seaholme Primary School, we work with our community to ensure 'Success for All'. We provide an inclusive, stimulating, creative and challenging learning environment where students are encouraged and enabled to achieve their personal best. They are supported to grow socially, emotionally and academically and become respectful, responsible and resilient members of a global community.

We offer a robust educational experience for all students through effective communication, strong collaboration and high impact, research-based teaching practices. In 2024, Seaholme Primary School had its review and developed a new School Strategic Plan (SSP).

Over the next four years, the goals within our SSP are:

• To optimise the learning growth of every student,
• To optimise the wellbeing of every student.

The key improvement strategies to achieve these goals are to:

• review and strengthen the school¿s agreed teaching and learning practices.,
• strengthen staff capacity to collect, analyse and use the learning and wellbeing data.,
• enhance student engagement and empowerment in their learning,
• further develop school and family partnerships to strengthen learning and wellbeing outcomes., and
• embed the school¿s tiered approach to wellbeing, engagement and inclusion.

Seaholme Primary School provides an outstanding teaching and learning program in all curriculum areas and continues to achieve excellent academic results. Additional programs include Visual Art, STEM, Physical Education and Mandarin. TeamKids Out of School Hours Care, swimming, camps for years 2-6, lunchtime clubs, instrumental music, incursions and excursions are provided to support every student to reach their full potential.

The active participation of parents and carers within the school community is a highly valued feature of our school. A strong partnership with parents and the wider community has been developed and is considered essential in our endeavours to ensure success for every child.

Further information about Seaholme Primary School can be founded by visiting our school website:

Applications close Thursday 4 September 2025 at 11.59pm

Posted

22 August 2025

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