Office Administrator

HDI Global in Australia is represented by HDI Global SE, Australia and HDI Global Specialty SE – Australia. Both companies are headquartered in Sydney with Branch offices in Melbourne, Brisbane, Perth and Adelaide. Our team of local and empowered underwriting experts in Australia provide a commercial and flexible underwriting approach, which allows us to consider innovative ideas across all lines of our general insurance business, distribution channels and markets.

HDI Global SE is Germany's leading industrial insurer and has been servicing German and European companies in Australia and New Zealand since 1995. As an industrial lines insurer, HDI Global SE meets the needs of SMEs, industrial companies and corporate customers with insurance solutions that are specifically tailored to their requirements for Property, Construction, Casualty, Accident & Health, Marine, Cyber and Motor Fleet risk. The company also has operations in more than 175 countries through foreign branch offices, subsidiary companies, and network partners.

HDI Global Specialty SE is wholly owned by HDI Global, being a strong and established player in the insurance market. By housing the specialty activities of the Talanx Group in HDI Global Specialty SE, we have created an excellent platform for putting together cross-business segment expertise and network reach.

The Office Administrator ensures the seamless day-to-day operations of the office while providing administrative support to the Brisbane Senior Leadership Team. This role also encompasses reception duties, clerical tasks, and marketing/event support to enhance the overall office environment and employee experience for our Brisbane CBD office. You should possess a high level of initiative, be an effective communicator and be able to work well within a large team.

A prerequisite for this role is that attendance at our Brisbane office is mandatory on Tuesday, Wednesday, and Thursday.

Key responsibilities and duties will include (but not limited to):

• Opening and closing the office for each day – ensuring snacks are out in the kitchen, coffee machines cleaned, tea bags stocked etc.
• Reception tasks, including answering the phone, welcoming all visitors, receiving and distributing mail.
• Collaborate closely with the Marketing, Events and Communications Coordinator, providing hands-on assistance in planning and executing a variety of internal and external broker and client events.
• Take initiative to manage event logistics, such as venue bookings, catering arrangements, guest lists, and on-the-day coordination to ensure smooth execution and a high-quality experience for attendees.
• Partner with the People and Culture team to support employee engagement and wellbeing initiatives, such as workshops and wellness programmes, helping foster a positive and inclusive workplace culture.
• Help with booking travel if needed (organize flights, drivers etc. through Sandford travel and Penguin Cars)
• Manage meeting room bookings, ensuring proper setup and arrangements.
• Organize internal and external catering for meetings between employees and clients.
• Oversee incoming and outgoing deliveries, courier logistics, and mail distribution.
• Order office supplies and making sure everything is up to stock. Weekly grocery order every Thursday or / Friday.
• Ensuring receipts for any company purchases are kept on file and are organized.
• Keeping office printers functioning and restocked with paper, and organising maintenance when required.
• Be the central point of contact for building management and facilities.

Skills and Experience:

• Minimum 2 years of experience in an office administration or receptionist role, demonstrating the ability to manage daily operations and provide support to leadership teams.
• Strong communication, presentation and interpersonal skills.
• High level of attention to detail.
• Working knowledge of Microsoft Office including Outlook, Excel, Word and PowerPoint.
• Ability to prioritise tasks, manage time effectively and meet deadlines in a fast paced environment.

This is a casual position offering a competitive hourly rate.

HDI offers a values-based dynamic working environment, a flexible approach to work, and a learning framework to support your continued development.

This is a great opportunity to pursue your career within an established international insurance company. We provide equal opportunity to all qualified individuals and believe that diversity and inclusion are critical to our future.

If you would like to become a member of the HDI team, please click on the apply now button.