Administration Officer

9 hours ago

Brisbane, Australia Public Trust Office Full time

As Administration Officer, you will be responsible for providing high-quality confidential, administrative, and executive support to the Financial Services division. The position is a permanent role and based in Brisbane Head office.

**Your key responsibilities include**:

- Provide confidential secretarial support including diary and calendar management and administrative functions in general.
- Deal professionally with sensitive and confidential issues that arise within the Public Trustee.
- Manage correspondence determining action required on correspondence, drafting responses and distribution of correspondence.
- General financial administrative duties including photocopying, maintaining cab charge register, creation and tracking of purchase orders, receipting invoices, and preparation of other finance forms.
- Participate in the continual review and maintenance of internal systems, processes, and work practices, including prioritising and scheduling work commitments to meet agreed service standards.
- Screen telephone calls, re-directing enquiries to appropriate areas as required.
- Co-ordinate meetings, conferences and appointments. Arrange travel and accommodation as required.
- Assist with attending to visitors of the CFO's Office.
- Work under limited supervision, using a high level of initiative to resolve issues.
- Assist in the development and maintenance of administrative and office systems.
- Provide coverage as necessary for the Executive Assistant to the CFO to ensure the smooth running of the Office.
- Contributing to a positive and safe work environment by modelling conduct that is culturally capable, inclusive, respectful, and ethical
- Keeping yourself and others safe and well
- Other duties as required.

How to apply
If you are interested in working with us, please provide the following information to help us assess your suitability:
*
- Your current resume, including a comprehensive employment history and any relevant qualifications and professional certifications you hold.
- A cover letter (no more than two pages) outlining recent examples of your ability to demonstrate the 'Key capabilities' required to perform the 'Key responsibilities' of the role, as outlined above.
- Contact details for two referees. At least one referee should have thorough knowledge of your conduct and performance within the previous two years. If you are a current or previous public service employee, please nominate a referee who can report on your public service employment.
- Details of any visa conditions if you are not an Australian citizen or do not have permanent residency status.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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