Administration Officer

About Us

Children's Hospital Foundation funds cutting-edge equipment, vital research and on the ground support for kids with all illnesses, injuries and conditions, throughout Queensland and northern New South Wales. We identify and action gaps in funding and support right across the kids' health landscape – the places left lacking but no less deserving.

Be the Difference

Are you ready to be part of something special? It is an exciting time to join the Children's Hospital Foundation as we embark on a period of transformation to achieve our ambitious five-year strategy. We aren't just evolving; we are revolutionising how we make a difference to sick kids across Queensland.

We value who you are, not just your skillset. We are looking for people who purposeful, wholehearted, collaborative, curious and courageous. People who are prepared to lead from where they stand and who are excited to build it with us.   

We are shaking things up and transforming how we operate, how we raise funds and how we deliver the greatest impact for sick and injured children and young people across Queensland. 

If this sounds like something you would like to be a part of, then we want to meet you 

The role

The Administration Officer plays a pivotal role in ensuring the smooth and efficient operation of the Partnerships and Philanthropy team. As the central point of coordination and support, this position provides high-quality administrative and operational assistance across all functions within the team to help drive fundraising outcomes for the Foundation.

The Partnerships and Philanthropy team deliver an abundant calendar of industry leading events, activations and bespoke campaigns, from private donor functions, to sporting events and our signature gala. Working closely with the Head of Partnerships & Philanthropy and the wider Partnerships & Philanthropy team members, the Administration Officer will be the go-to person for day-to-day administrative needs, supporting systems, data, processes, and communications that enable the team to work effectively.

Who are you?

• Highly organised and reliable, with a knack for keeping things running smoothly
• Known for strong attention to detail and pride in getting the little things right
• A clear and friendly communicator who enjoys building positive connections
• Proactive and willing to lend a hand wherever it's needed
• Able to juggle multiple tasks and stay calm under pressure
• Confident using Microsoft Office, databases, and finance tools such as Xero
• A genuine team player who values kindness, collaboration, and purpose-driven work

Key criteria

To be successful in this role, you will possess the following:

• Certificate III in Business Administration or relevant qualifications
• 2+ years of experience working within an administration-based role
• Strong attention to detail and commitment to accuracy
• Clear and professional written and verbal communication skills
• Excellent organisational and time management abilities
• Skilled in diary management, meeting coordination, and minute taking
• Experience processing invoices, receipts, and expenses using Xero or similar systems
• Experience in philanthropy, partnerships or events will be highly regarded
• Experience in project management software such as Asana will be highly regarded

What is our difference? 

When you join the team, you're not just doing another 'job'. You are playing your part, bringing about real change, creating the difference every kid deserves. Our team is passionate, inclusive, fun and caring. You will also be able to access a range of benefits and programs to help you be the best version of you, including:

• A market-competitive salary package
• 3 bonus days of annual leave
• NFP salary packaging benefits
• Work/life balance through flexible and hybrid working
• Learning and development opportunities
• Free, confidential counselling and wellbeing support for you and your family
• Corporate health care plan
• Modern open plan office overlooking South Bank

How to apply

Select , complete the application form and upload your resume and a cover letter outlining your interest and suitability.

For a copy of the position description please click here and to learn more about the Children's Hospital Foundation please go to our website

Applications close COB Wednesday 12 November 2025, however, they will be reviewed during this time.

Please Note:

• If you require any adjustments to submit your application, please get in touch with us at
• We welcome and actively encourage applications from Aboriginal and Torres Strait Islander people, culturally and linguistically diverse people, people living with a disability, the LGBTQI community, people with neurological differences, mature age workers, as well as parents and carers returning to the workforce.
• To be eligible for permanent employment within the Children's Hospital Foundation you must be an Australian citizen or a permanent resident.
• The Children's Hospital Foundation is committed to child safety. The Working with Children (Risk Management and Screening) Act 2000 requires that people who work with children in certain categories of employment undergo the 'working with children' check. All Foundation employees must be eligible for a Blue Suitability Card, issued by the Department of Justice and Attorney-General. The issue and maintenance of a positive suitability notice is a requirement for continued employment at the Foundation.