Administrative Assistant

Administration Assistant – Anaesthetics & Pain Management Department

Permanent Part Time (22.8 hours per week)

Cabrini Malvern

Cabrini offers:

• Opportunity to increase your take-home pay with Salary Packaging up to $18,850 per year tax free

• 13% superannuation, 17.5% annual leave loading

• Hospital located close to public transport with discounted Myki Commuter fares

• Access to a range of staff benefits including retail offers, discounted hospital services and savings on eligible private health fund services

• Commitment to employee development and career growth in a supported environment

• Excellent workplace culture in a mission based, values driven organisation

How you will make an impact:

We are seeking a suitably skilled Administrator to join the Department of Anaesthesia and Pain Management at Cabrini Malvern hospital. The Administration Assistant will perform a variety of administration and reception duties in a busy environment maintaining excellent communication skills and an ability to problem solve, while ensuring a high standard of service is delivered.

The position is permanent part time, days: Mon, Tues, Wed from 7:30AM – 3:36PM. Applicants must be available for these days/times on an ongoing capacity.

Key responsibilities:

• Meet and greet clinical staff, such as consultant anaesthetists, trainees, and medical students.

• Perform reception and administrative duties, including minute taking and other documentation as required.

• Maintenance/updating Anaesthetic Department rosters and database.

• Consult with key stakeholders of Cabrini Health where necessary.

• Maintain files accurately and confidentially, attend to photocopying and collation, document distribution, and filing in a timely manner.

• Assist in the organisation of events and functions as required.

What you will bring to the role:

You will be enthusiastic and self-motivated to produce high-quality administrative support and also have the following:

• Proficiency in Microsoft Office and ability to learn new software with ease. 

• Sound numeracy, clerical and filing skills and relevant experience in a similar capacity.

• Excellent customer service and communication skills with a positive and friendly attitude as you will be liaising with Anaesthetists, Floor Coordinators, Managers, Directors and other staff across the organisation. 

• Excellent organisational skills with the ability to be flexible when needed.

• Exceptional attention to detail as you will be juggling multiple, time sensitive activities that require accuracy. 

• Strong problem solving and time management skills as you will be coordinating rosters for Anaesthetists with varying availability and ensuring the rosters are full. 

To view the full position description click here

Enquiries to: Department of Anaesthesia Manager Liz Chatzikyriazis on

Does this sound like your new role? Bring your skills and enthusiasm to Cabrini Health and help optimise the patient experience and health outcomes for our community.

Cabrini Health acknowledges the importance of creating a work environment that is welcoming, safe, equitable and inclusive for people of all backgrounds and abilities. Inclusion is core to our mission.

As part of our commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

Working for Cabrini

Cabrini Health is a Catholic, private, for-purpose health service located in Melbourne's southeast. Inspired by the mission and ethic of care of the Cabrini Sisters, providing quality, compassionate care to our community for more than 75 years.

There is something special about Cabrini Health. Our highly skilled staff and specialists incorporate clinical research, innovative models of care and state-of-the-art technology to deliver the best possible care and outcomes for our patients. We demonstrate our mission to serve our community through outreach programs that support asylum seekers, provide healthcare in rural communities and in underdeveloped countries.

Our size, reputation and growth strategy ensure genuine opportunities for our people to learn, grow and realise potential.

Our values: Compassion - Integrity - Courage - Respect

MANDATORY FOR ALL NEW STAFF TO CABRINI

Employment with Cabrini Health will be based on satisfactory background checks such as professional references, National Police Check, vaccinations for annual Influenza plus a Working with Children Check (WWCC) may also be requested. Vaccination for COVID-19 is highly recommended.