Management Assistant, Partner's Office

About Atmos

Atmos is one of Australia and New Zealand's leading legal and advisory firms dedicated to providing cyber, privacy and digital risk services.

In a world of looming risks and crises, we are the protective sphere around our clients.

We empower all businesses great and small to move through uncertainty with clarity and confidence, using insight to transform challenges into opportunities.

As a team, we are united by a culture of deep collaboration, working closely together to do what is needed. We act as trusted partners and advisors, offering a full-service approach that enables our clients to build resilience.

A collective force of intelligence and legal expertise, we're reshaping the very fabric of guidance and protection in a digital age.

Together, we are not only stronger, but also better prepared.

Manager: Chief of Staff & Partners

Primary Responsibilities

• Daily inbox management (if required by manager), ensuring correspondences are reviewed, assessed and actioned accordingly.
• Proactive diary management including extensive schedule coordination for interstate and overseas trips & periodic business updates to clients (i.e. quarterly updates)
• Meeting coordination including liaising with internal and external stakeholders. Ensuring materials needed for the meeting (e.g. meeting room booking, restaurant or venue bookings, tech set up and testing same, catering requirements, preparation and distribution of reference documents) are taken care of in advance of the meeting.
• Extensive travel coordination both domestic and international. May include booking flights, accommodation, transfers and advising in relation to international visa requirements. Ensuring travel is compliant with company travel policy and within budget. Sharing itineraries with travelers and providing support if amendments to travel are required.
• Proactive and efficient expense management, working in collaboration with the finance team to reconcile expenses.
• Working collaboratively with the PCC team to help Partners prepare for upcoming conferences and client commitments. Ensuring any registration requirements are completed and all required reference materials are finalized and accessible ahead of appointments.
• Providing practice support to the Partner and their team by assisting with opening new matters, ensuring a high level of data hygiene through consistent review and updating of data and following up outstanding tasks.

Additional Responsibilities

• Working collaboratively with internal stakeholders including;
• The Partner's Office team members ensuring all outstanding tasks are dealt with to a high standard and within set timeframes.
• The Place & Engagement Specialist, helping oversee some office operations, ensuring a professional, well-maintained, and efficient workplace as well as monitoring and managing supply needs at each office.
• HR team to welcome and onboard new starters into their local office as well as overseeing their initial IT setup needs.
• Ad hoc administrative support to the wider team when business needs arise, including meeting room booking, event coordination, preparation of documents and printed materials.
• Research and initiative in driving year on year improvements that support revenue uplift and/or margin growth for Partners.
• Maintaining and updating data (e.g. updating Linkedin connections, Hubspot contacts, various task lists & spreadsheets)
• Participation in internal meetings, providing updates on current tasks and workload. Sharing insights and knowledge.
• Occasional attendance at executive meetings to take notes and provide minutes or action lists.
• Occasional project management / coordination. Preparing schedules, associated materials and coordinating key stakeholders.

Key Skills

An administrator who can demonstrate the following.

• Proficiency in Microsoft Office and workplace management tools.
• Confidence working independently as well as part of a team
• Strong interpersonal and communication skills
• Manage multiple tasks in high-pressure, fast-paced environment.
• Proactive and draws on problem-solving skills
• Engaged and enthusiastic
• Ability to handle confidential information discreetly with a professional manner
• Work flexibly to meet business needs
• Strong attention to detail
• Commitment
• Reliability
• Work on initiative but comfortable asking for help, guidance and support when needed.

About the role

The Management Assistant, Partner's Office plays a key role in supporting our Partners and occasionally the wider team. Reporting to the Chief of Staff, the ideal candidate is proactive and organised with the ability to provide a high standard of professional, discreet and efficient support.

The role is 1 of 3 aligned roles that collectively support the Partners across the Group.

The ideal candidate works both autonomously and collectively in the team as required. Openly leveraging the teams support and allowing for shared insights into best practice to support the Groups strategic priorities.

Atmos Benefits

• A remuneration package that meets the market, with clear pathways to career development and progression.
• A generous bonus scheme rewarding our people for periods of hard work, including an automatic bonus for achieving budget, early bonus access for team members that meet our continuous service requirements and an innovation bonus to reward hard work on initiatives that improve the Atmos client and/or employee experience.
• Career progression and promotion based on merit not just PQE. Where possible, we promote from within, rather than bringing in senior laterals. Access leading performance coaching, online training and development and one-on-one career development support.
• Competitive parental leave benefits among the best on offer in Australia.
• Flexibility to work around personal commitments, that only requires you to work from the office 3 days per week.
• No compulsory shutdown period over Christmas and the New Year, giving our people the opportunity to take annual leave when it suits them.
• AI enabled best in class IT software and hardware taking the friction out of doing your day job. Comprehensive operational support, reducing the administrative burden on all staff, allowing them to focus on their day job.
• Tech company like office perks for team members based out of our Sydney HQ, including an on-site café, gym (with Peloton) and golf simulator, outdoor beer garden with BBQ, podcast studio, weekly breakfast, arcade machines, weekly wellness events (including pilates, stretch, meditation and run club) and community social functions. Our other locations also have a mix of innovative engagement spaces, experiences and community events. All locations give you an opportunity to mix with a broad range of other entrepreneurs and other creative organisations.
• Access 1,000+ exclusive discounts and automatic cashback offers and a range of financial wellbeing resources through the Atmos employee benefits partner.