Event Administration Assistant

1 week ago

Melbourne, Victoria, Australia National Gallery of Victoria Full time $80,000 - $100,000 per year

VPS 2.2:
**$70,086 per annum + 12% superannuation

Full Time, Fixed Term for 2 years

Closing date for application: 5pm on 12 September 2025**
The National Gallery of Victoria (NGV) is seeking an Event Administration Assistant to provide administrative and database support to the NGV's Events team. This role is crucial to the efficiency and productivity of the team while ensuring a high level of customer service at all times.

ABOUT THE POSITION:
You will be responsible for providing administrative assistance to the Events team in relation to day-to-day activities including, but not limited to, booking meetings and events, administration for ticketed events including the NGV Gala, compiling guest lists for NGV events, distributing invitations and coordinating mail-outs, maintaining effective record keeping. Other key responsibilities include:

  • Maintaining systems and procedures for administrative and database tasks in relations to the NGV's CRM Tessitura and event booking and resource management system Priava-Elite, developing and producing reports and working with NGV teams to improve and enhance these systems as required.
  • Supporting the Head of Catering and Events and the Events team with administrative tasks associated with financial processing including generating invoices and raising purchase orders, monitoring, forecasting and maintaining budgets, retail accounts, reconciliations and financial reporting.
  • Representing the Events department by acting as a central point of contact for event related queries, carefully monitoring the event enquiries mailbox and ensuring an accurate and timely response for internal and external stakeholders.
  • Supporting the Head of Catering and Events in operational and administrative tasks relating to the contract management of the in-house catering provider including assistance with day-to-day operations and administrative activities linked to the catering contract tender.

To be successful, you will have previous experience in providing high quality administrative support, and experience in liaising with high profile stakeholders. You will have knowledge of Tessitura, Priava-Elite and/or similar databases. You prepare letters, emails and reports using clear, concise and grammatically correct language; and include content appropriate for the purpose and audience. You are adaptable (especially in relation to availability after hours for events), open to new ideas, accept changed priorities without undue discomfort and recognise the merits of different options and act accordingly.

Relevant to those with a tertiary degree; and ideal role for a candidate with adaptable skills and experience.

Experience within the Arts and/or Not for Profit sector will be highly regarded.

For more details, please refer to the attached role statement.

HOW TO APPLY:
To apply for this role, please go to 'Begin Application' and include the following documents in your application:

  • A resume/CV
  • A cover letter
  • A statement addressing the key selection criteria in the role statement

Applications close at
5pm on 12 September
2025.
If you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments, such as the role statement, in an accessible format (e.g., large print), please contact the People and Culture team at or by using the National Relay Service on
and asking for

  • Reservation & Events Administrator

    1 week ago

    Melbourne, Victoria, Australia Spring Street Events Full time $40,000 - $60,000 per year

    The European is a well renowned hospitality business located in Spring Street, Melbourne.  We are looking for a part time Reservation and Events Administrator who loves hospitality as much as we do and has a strong understanding of our industry. You will be working with a great friendly team in our Spring Street office and the position would suit someone...

  • Australian Open 2026 Event Planning Administrator

    1 week ago

    Melbourne, Victoria, Australia Compass Group Full time $60,000 - $80,000 per year

    Event Planning Administrator – CasualPlay a key role in delivering world-class hospitality experiences at the Australian Open.Support the coordination and planning of premium events with Levy.Full-time office hours from November 2025-February 2026.Join a dynamic, fast-paced team environment.The Australian Open is the pinnacle of tennis excellence,...

  • Administration Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Central Queensland University Full time $88,138 - $93,000 per year

    About this OpportunityContinuing, Full-TimeSchool of Engineering and TechnologyCQUniversity Mackay, Melbourne, Townsville, Gladstone or Cairns (on campus)Higher Education Worker Level 4Total Remuneration $88,138 to $93,095 pa (including salary of $74,478 to $78,667 plus 17% superannuation and leave loading)Join an organisation with an unbreakable belief that...

  • VIP Event Operations Assistant

    1 week ago

    Melbourne, Victoria, Australia Tennis Australia Full time $60,000 - $80,000 per year

    At Tennis Australia, we're creating a more playful world through tennis - for everyone. From grassroots to Grand Slams, tennis brings people together, inspires communities, and builds champions on and off the court. We're a team of imaginative and passionate people who believe in the power of sport to make a difference. Want your chance to make a mark on...

  • VIP Event Operations Assistant

    1 week ago

    Melbourne, Victoria, Australia Tennis Australia Full time $60,000 - $90,000 per year

    At Tennis Australia, we're creating a more playful world through tennis – for everyone. From grassroots to Grand Slams, tennis brings people together, inspires communities, and builds champions on and off the court. We're a team of imaginative and passionate people who believe in the power of sport to make a difference.   Want your chance to make a mark...

  • Receptionist & Administrative Assistant

    7 days ago

    Melbourne, Victoria, Australia Bal & Surge Projects Full time $104,000 - $130,878 per year

    About the RoleWe're looking for a professional, reliable, and friendly Receptionist & Administrative Assistant to join our team. This is a front-facing role where you'll be the first point of contact for clients, partners, and visitors, while also supporting the smooth running of our office through a variety of administrative tasks.Key ResponsibilitiesGreet...

  • Event Coordinator

    6 days ago

    Melbourne, Victoria, Australia The Big Design Group Full time $60,000 - $65,000 per year

    EVENT COORDINATORJoin a passionate, close-knit team behind The Little Food Market and The Big Design Market events. We're looking for a reliable and proactiveEvent Coordinator to help deliver events in Melbourne and Sydney, and keep things running smoothly behind the scenes.Working closely with the Event Managers and other team members as needed, you'll...

  • Events and Marketing Co-ordinator

    6 days ago

    Melbourne, Victoria, Australia Travla Pty Ltd Full time $60,000 - $90,000 per year

    We're on the hunt for an emerging, high-energy event & marketing co-ordinator to join the travla crew on a parental leave contract, managing the planning & execution of our external events & activations, support trade communications and general sales & marketing administration and coordination.Employment Date: October 25 - April 26Employment Type: Fixed-term...

  • Administration Assistant

    1 week ago

    South Melbourne, Victoria, Australia Leedwell Property Full time

    Embark on a career in commercial property and real estate An outstanding opportunity has become available to join Leedwell as an Administration Assistant supporting our Retail Agency division. This role is full-time permanent role located in our South Melbourne office.Leedwell is a dynamic property business with offices in Melbourne and Adelaide. We...

  • Administration Assistant

    1 week ago

    Melbourne, Victoria, Australia Hunt & Hunt Victoria Full time $60,000 - $80,000 per year

    POSITION OVERVIEW:The Administrative Assistant in Shared Services provides high-quality, flexible administrative support across various legal practice groups within the firm. This role is designed to support peak workloads, cover staff absences, and assist with special projects as needed. The ideal candidate will be proactive, adaptable, and detail oriented,...