Administrative Assistant

Position Details

• Fixed-Term for 1 Year | Full-Time
• Higher Education Officer Level 4 | $74,392 - $80,234 p.a.
• Location: Bedford Park / Kaurna Country
• View Position Description

About the Role

Flinders University is seeking a proactive and adaptable Administrative Officer to support the operations of the Flinders University Student Association (FUSA). This position provides frontline reception and administrative services across a wide range of student-facing programs, including support for clubs, grant administration, and general enquiries.

Key responsibilities of the position include data management, invoice processing, and coordination of finance and staffing administration across multiple teams. The position requires strong organisational skills, sound judgment, and the ability to manage competing priorities in a dynamic, student-focused environment.

About You

As the successful Administrative Assistant, you will bring proven administrative experience and the ability to manage a varied tasks within a busy, student-focused environment. You will be adaptable, and resourceful, with the confidence to handle high-pressure situations and support students with sensitivity and professionalism.

You will be comfortable working in a fast-moving environment where priorities can shift quickly, demonstrating strong organisational skills, attention to detail, and financial literacy. Finally, you will be passionate about understanding what Flinders offers and the support FUSA can provides to students.

In addition to the above, you will also demonstrate:

• Ability to take initiative in problem solving, to work independently under routine to general supervision and a proven ability to work effectively in a team environment.
• Effective organisational and administrative skills, including the ability to prioritise workload, meet deadlines and manage a varied workload in a busy environment.
• Demonstrated ability to provide a responsive and effective administration service, including an understanding of, and a strong commitment to, providing professional and high-quality customer service.

About the Student Life Division

The Student Life division provides support services and programs that contribute to the student experience and success, including in the areas of health, counselling, disability services, orientation and transition, retention, student wellbeing, and student engagement. Within Student Life, Flinders University Student Association (FUSA) provides financial support to students, advocates on behalf of students, provides opportunities for student leadership and representation, manages student clubs, and provides a wide range of events and activities across Flinders Campuses.

Life at Flinders

We're transforming and investing in people and facilities to create contemporary, stimulating, and satisfying learning and work environments that reflect our core values of excellence, innovation, courage, and integrity. Flinders is refocusing its strategic priorities with the aim of elevating its performance to be a top ten Australian university, and amongst the top 1% in the world.

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them. So, why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Wide range of professional development activities and services
• We embrace diversity and promote equity and inclusion for all students and staff
• Vibrant campus life and amenities including on campus health care services, gymand childcare centre (Bedford Park, South Australia).

Our Commitment to Reconciliation and Indigenous Employment

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.

• Please see here for our Reconciliation Action Plan
• Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

• A valid Nationally Coordinated Criminal History Check which is satisfactory to the University will also be required before the successful applicant can commence in this position.

How to Apply and Information

• To apply online, please visit the website via the job portal: JR Administrative Assistant
• You are required to submit Suitability Statement of no more than 3 pages, addressing the below four Key Position Capabilities of the position description.
• Demonstrated ability to provide a responsive and effective administration service, including an understanding of, and a strong commitment to, providing professional and high-quality customer service.
• An ability to undertake financial procedures, including receipting income and processing accounts.
• Effective written communication and document presentation skills, with a demonstrated capacity for attention to detail, particularly in the preparation of correspondence, reports and other documents.
• Ability to take initiative in problem solving, to work independently under routine to general supervision and a proven ability to work effectively in a team environment.
• For more information regarding this position, please contact Ben Smith.

Applications to be submitted before 10:00 pm (ACDT) Sunday, 7 September 2025.

Please note, late applications and applications sent via agencies will not be accepted.

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.