Administration Assistant

2 days ago

Adelaide, South Australia Piteo Accounting & Advisory Full time $60,000 - $90,000 per year
About Us

We are a boutique accounting firm in the heart of Adelaide, known for delivering exceptional service, building strong client relationships, and embracing industry-leading technology to drive efficiency and better outcomes for our clients. Our team is friendly, collaborative, and passionate about what we do.

As we grow, we're looking for a highly organised, proactive and client-focused Admin Assistant to join us in supporting both our internal team and valued clients.


About the Role

As our Admin Assistant, you'll be the first point of contact for clients and an integral part of our operations. You'll work closely with our accountants and leadership team to ensure the smooth day-to-day running of the office and assist with a wide range of administrative and compliance tasks.

This is a varied role suited to someone who enjoys taking ownership, loves working with people, and is comfortable using modern cloud-based systems.


Key Responsibilities
  • Greet clients and manage front desk interactions
  • Schedule and manage appointments using Calendly
  • Maintain and organise digital and physical records
  • Manage incoming/outgoing mail, couriers, and document scanning
  • Use platforms such as FYI Docs, FuseSign, CAS360, Content Snare & Xero.
  • Assist with lodgement of tax returns, BAS, and SMSFs
  • Coordinate company and trust setups and ASIC compliance tasks
  • Liaise with the ATO and other external parties
  • Support the onboarding and offboarding of clients
  • Maintain client records and CRM data
  • Oversee general office admin

What We're Looking For
  • Previous experience in an admin or support role in an Australian accounting firm is essential.
  • A client-first mindset with excellent communication skills
  • Comfortable using technology and learning new systems
  • Strong attention to detail and time management skills
  • Proactive and solution-focused approach
  • A team player with a can-do attitude
  • Minimum 2-5 years of administrative experience required
  • Proficiency in accounting software (XPM and MS Office Suite required, FYI and CAS360 preferred also)
  • Certificate or Diploma level qualification preferred
  • Australian citizenship or permanent residency required

Why Join Us?
  • Work with a tight-knit, supportive team that values your input
  • Be part of a firm that leads in tech adoption
  • Enjoy a varied role where you'll never be bored
  • Grow your career in a business that supports learning and development
  • Central Adelaide CBD location

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