Administration Assistant

1 week ago

City of Rockingham, Australia Tasman Safety and Training Full time $45,000 - $60,000 per year

We are looking for someone who enjoys supporting leaders and teams to deliver exceptional service. Are you a proactive professional who thrives in a dynamic environment? Then this role might be the one for you

About the Role

This is a part-time position hours per week, across 3–4 days) with hours that fit comfortably around school drop-off and pick-up. You'll be part of a small team where you can enjoy flexibility, variety in your work, and a supportive, family orientated workplace.

Your key responsibilities will include:

Greet clients and visitors professionally, manage reception, and handle incoming calls.

Coordinate staff travel, accommodation, and related logistics.

Maintain office supplies and ensure work areas are organised.

Manage staff uniforms, including ordering and stock control.

Manage debt collection and follow up on outstanding payments.

Managing multiple Outlook inboxes.

Managing the booking of employee medicals and mobilisation documents when requested.

Create and maintain Microsoft Word templates, styles and formatting

Prepare high-quality tenders, proposals, reports and submissions

Support basic finance tasks: timesheets, invoicing, expenses tracking

Supporting staff with onboarding and general HR processes.

Liaising with external stakeholders when needed.

Confident using Microsoft 365.

Someone with a positive, "can-do" attitude.

Person with previous work history in a professional office or business environment.

Organised and able to juggle different tasks.

A good communicator who enjoys working with people.

assist in the maintenance and security of all property.

General administrative support as needed

Administrative duties and general office support – including electronic filing, photocopying and scanning documents, responding to client emails, drafting various letters as required, receiving EFTPOS payments

About You

If you're detail-oriented, tech-savvy, and love juggling different priorities, this is your chance to join a supportive team and play a key role in delivering exceptional results for our clients.

Previous administration or office support experience (ideally in a professional services or project-based environment).

Strong computer skills, including Microsoft Office and data entry systems.

Great attention to detail and the ability to follow processes accurately.

Excellent time management skills with the ability to juggle competing priorities.

A proactive, can-do attitude with a willingness to pitch in wherever needed.

Desirable but not essential

Relevant administration certification.

What We Offer

School-friendly hours (perfect for parents and carers).

A welcoming and supportive team environment.

Immediate start available.

A workplace that values balance, flexibility, and fun environment.

Employee assistance program

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