Administrative Assistant

Administrative Assistant page is loaded## Administrative Assistantlocations: VIC - Melbourne, Kewtime type: Part timeposted on: Posted Todaytime left to apply: End Date: November 7, 2025 (30 days left to apply)job requisition id: JR144759## Job Description:* Permanent, part-time,0.8 EFT Kew location (ideally Mon-Wed + Fri)* Excellent benefits including salary packaging* Friendly and supportive team environment**About the Role** As an Administration Assistant, you play a vital role within the Mental Health Administration Team, contributing to the smooth and efficient functioning of mental health services across inpatient and community settings.You contribute to the delivery of high-quality care by providing exceptional administrative support and ensuring the integrity and timeliness of essential service data. Your responsibilities include assisting with outpatient clinic operations, scheduling appointments, answering phones and directing calls or queries, entering time-sensitive clinical and legal data, and maintaining medical records. By performing your administrative duties in a friendly, courteous manner, you help enhance the experience of our elderly consumers and their carers families, ensuring services are delivered with care, accuracy and compassion by our professional staff and community services.The classification for this position will be YC89 ($72,269 per annum pro rata)**Your Contribution*** Demonstrated ability to effectively coordinate a range of administrative duties within a fast-paced, high-demand environment.* Proven ability to work autonomously, consistently produce high-quality work, effectively prioritise competing tasks and meet deadlines in a timely manner.* Demonstrated advanced administrative skills, including proficient use of computer software and presentation tools, to effectively support operational needs.* Proven capacity to apply strong interpersonal and communication skills effectively within a complex and dynamic environment.* A valid Nationally Coordinated Criminal History Check, or willing to obtain**What We Offer*** A focus on wellbeing initiatives, with regular events and programs* Confidential, solutions-focused employee counselling* Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities* Salary Packaging – Increase your take home pay* Discounts and Promotions always available through our Foundation* Regular opportunities for professional development to assist you to reach your career goals* Culture of continuous improvement**About the Mental Health Service** St. Vincent’s Mental Health (SVMH) provides high-quality, recovery-oriented services across an adult area mental health service for the inner-city areas of Yarra and Boroondara. The service utilises a strengths model of recovery, embedded across all parts of the mental health service. St Vincent’s is committed to the development of a strong peer support workforce.St Vincent’s Aged Mental Health Service is based at St. George’s in Kew consisting of the twenty bed Normanby assessment unit, two thirty bed psychogeriatric nursing homes the Aged Psychiatry Assessment and Treatment Team (APATT), Residential Support Program (RSP) and Healthy Ageing Service (HAS)**Working at St Vincent’s** St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.**Application*** Please attach your resume and cover letter to your applicationShortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.**We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.**Please visit our website, for further information regarding ourSVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).## Closing Date:6 November 2025 11:59pm## Reconciliation Action Plan:*At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.**For further information, visit https or get in contact at indigenouscareers@svha.org.au*## Code of Conduct:St Vincent’s Hospital Melbourne (SVHM) is a Catholic not-for-profit healthcare provider with a reputation for compassionate care and world-leading innovation. Part of the St Vincent’s Health Australia group, we are a leading tertiary teaching hospital providing a comprehensive suite of services including acute medical and surgical services, emergency and critical care, aged care, diagnostics, rehabilitation, allied health, mental health, palliative and residential care.Operating from 18 sites across greater Melbourne, this includes a major teaching, academic research and tertiary referral centre situated in Fitzroy, a soon to be established Rapid Access Hub at St Vincent’s Hospital on The Park, St George’s Health Service Kew, palliative care at Caritas Christi Hospice, as well as aged care, correctional health, mental health and community centres, pathology collection centres, general practice services and dialysis satellite centres. We continue to be at the forefront of care for Victoria’s most in-need communities.Employing more than 7,000 staff and with over 880 beds in daily use, the core aim of SVHM is to improve the patient experience through better access, superior outcomes and a more efficient and responsive health service.
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