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Administration Assistant- Information Technology Department

2 weeks ago

Clayton South, Victoria, Australia Monash Health Full time $60,000 - $90,000 per year

Job Requisition ID: 5384

Legal Entity: Monash Health

Location:
Clayton, VIC, AU, 3168

Employment Type: Full Time

Posting Date: 12 Aug 2025

Monash Health is a great place to work

Monash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and service for people at every life stage.

To see first-hand what our colleagues think about working here, take a look at the following short videos:

About the Role

We are seeking an enthusiastic and highly organised Administration Assistant to join our dynamic Information Technology Department at Monash Health. In this key support role, you will deliver high-level administrative assistance to the leadership team, including calendar and email management, meeting coordination, office operations and stakeholder engagement.

Reporting to the Administration & Contracts Manager, you will play a vital role in ensuring smooth and efficient day-to-day functions across multiple workflows within the IT team.

This is an ideal role for someone who thrives in a busy, fast-paced environment, can manage competing priorities, and brings a proactive, can-do attitude.

Join our team as an Administration Assistant at Monash Medical Centre, Clayton on a Full Time ongoing basis.

Key Responsibilities

  • Manage complex calendars, schedule meetings and coordinate agendas/minutes
  • Provide frontline support for internal and external stakeholder enquiries
  • Support timecard approvals (UKG Dimensions) and Teams Shifts rostering for IT staff
  • Assist with recruitment administration and onboarding/offboarding processes
  • Coordinate purchasing, office supplies, stocktakes and cleaning services
  • Maintain contractor compliance records via iPRO and coordinate BEIMS requests
  • Prepare presentations, correspondence, and internal documents
  • Support event planning and staff engagement initiatives
  • Participate in OH&S activities including workplace inspections and remote work assessments
  • Manage petty cash claims and monthly reporting
  • Provide secretarial support for IT Committees as needed

About You

You are an experienced administration professional who is:

  • Self-motivated and thrives in an environment with changing priorities
  • Highly organised with excellent time management and multitasking skills
  • Skilled in Microsoft Office and comfortable learning new technologies
  • A confident communicator with strong interpersonal and written skills
  • Able to build and maintain effective relationships across all levels
  • Flexible in your working approach, with a professional and friendly manner

Qualifications & Experience

  • Certificate in Business Administration or similar
  • Experience in a busy admin or customer service-based role
  • Prior experience in healthcare or complex organisation (desirable)
  • Sound understanding of privacy, confidentiality, and compliance protocols

What We Offer at Monash Health

  • Salary packaging – increase your take-home pay
  • On-site fitness centre and subsidised car parking
  • Monthly Accrued Days Off (ADOs) for full-time employees
  • Free seminars on superannuation, retirement planning and more
  • Access to private health insurance and banking offers
  • Be part of a collaborative team driving digital transformation in healthcare

Ready to Join Us?

If you're ready to bring your administrative expertise to a team that supports innovation and excellence in healthcare delivery, we'd love to hear from you.

Apply now and help us shape the digital future of healthcare at Monash Health.

For a confidential discussion and to explore the opportunity further,please call Jacki Considine-Administration and Contracts Manager -IT Services on

Position Description can be found below

5384 Administration Assistant PD - July

We recognise the value of equal employment opportunity. We are committed to patient safety, promoting fairness, equity and diversity in the workplace and to Child Safe Standards. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values.

How to Apply

Applications are accepted via the Monash Health online EHub system. For information including how to apply and probity check requirements, please click here for the 'Application Guide'

Applications will be screened upon receipt and selection activity may commence prior to the closing date.

Applications close: 27th August 2025