Administrative Assistant

Langwarrin

Administrative Assistant
St Jude's Parish, Langwarrin
Fixed Term Part-Time | 10 – 15 Hours per week / over 2 – 3 days

Parking available | Warm, community-focused roleAre you looking for a fulfilling role where you can make a real difference in people's lives while supporting the daily operations of a welcoming parish?St Jude's Parish – Langwarrin – is seeking a compassionate, organised, and capable Administrative Assistant to be a welcoming face of our parish. The Administrative Assistant enhances the quality of service provided by the St. Jude's Parish, Langwarrin to the local community, wider stakeholder groups and the Archdiocese.The primary purpose of the role of the Administrative Assistant to the Parish Priest is to provide high level administrative and personal support to the Parish Priest and is to undertake the reception and administrative responsibilities that enable the Parish Office to run effectively, efficiently and professionally at all times. The role is collaborative partnership with the other Parish Team providing support and back up as required in demanding situations.The role of the Administrative Assistant is a facilitating one between the Parish Priest, Parishioners, Schools & CAM Support Service Departments, such as Administration, Information Technology, Accounting, Building & Property and Human Resources.The aim is to support Priest by identifying and addressing operational needs.
KEY RESPONSIBILITIES

• Administrative & Secretarial Support
• Provide high-level confidential administrative and secretarial support to the Parish Priest, including managing his appointment diary, office calendar, workflow, and correspondence, attend meetings
• Prepare letters, reports, newsletters, and other documents as required.
• Attend to all parish correspondence and communications, manage parish website and weekly newsletter
• Records & Database Management
• Establish and maintain an efficient and confidential digital and physical record-keeping system for the parish office.
• Maintain the parish database and registers (Baptism, Deaths, Weddings, etc.) in PACEM.
• Financial Administration
• Manage end-to-end Accounts Payable and Accounts Receivable.
• Process and remit bills, invoices, and parish contributions.
• Assist with recording all transactions in Xero and reconcile bank statements.
• Assist with counting and banking monies, ensuring accurate reconciliation.
• Assist with preparation of quarterly Business Activity Statements (BAS).
• Prepare financial reports and budgets for the Parish Finance Committee, and attend meetings as required.
• Liturgical & Sacramental Support
• Provide administrative support for parish liturgies, sacraments, and parish groups/ministries as required.
• Arrange supply priests during the Parish Priest's absence.
• Parish Property & Supplies
• Ensure parish property and facilities are in good working order, coordinating services and repairs when necessary.
• Order and maintain records of church and office supplies, including consumables (tea/coffee/stationery).

WHAT YOU BRING

• Strong administrative skills and proficiency in Microsoft Office
• Warm, values-driven personality with a genuine commitment to the Church's mission
• Compassionate and respectful approach to people from all walks of life, especially those experiencing mental health challenges or social isolation
• Excellent interpersonal skills with healthy, professional boundaries
• A proactive, 'can-do' attitude and willingness to ask for help when needed
• Integrity, confidentiality, life experience, and a good sense of humour

REQUIRED

• Valid Working with Children Check
• Current Police Check
• Valid Driver Licence
• Right to Work

PERKS AND SAFETY

• Onsite parking provided
• Secure, supportive working environment with responsive duress protocols
• A deeply meaningful role in a unique, city-based parish

HOW TO APPLY
To express your interest, please email your
cover letter
(telling us a bit about yourself and why you're drawn to this role) and your
resume
including contact details for two employment

Attention: Sandra Hill – HR Business Partner for Parishes
Please refer to the position description for further details.