Ao3 Project Support Officer

3 days ago

Gold Coast, Australia Public Sector People Full time

We are seeking a Project Support Officer on a 6-month contract with extension, within a State Government Department.

In this role, you will provide comprehensive administrative and project support services to project managers and team members within their Project Team. Your exceptional computer skills and expertise in information management systems and databases will be essential in ensuring the timely and effective delivery of projects, while maintaining compliance with legislation and organizational policies and procedures.

**Responsibilities**:

- Provide high-level administrative support to project managers and team members, including coordinating team meetings, recording and distributing minutes, preparing documents and reports, maintaining spreadsheets and registers, and delivering timely information and updates.
- Assist in project-related financial approval documentation, contract administration systems, and procurement activities. This includes preparing procurement documentation, liaising with external parties, and supporting tender processes in alignment with the departmental procurement business and governance framework.
- Ensure accurate compilation, tracking, and recording of infrastructure project documentation, following up to ensure timely delivery and approvals within specified timeframes.
- Offer administrative support to various Project Managers, ensuring that tasks are completed within specified deadlines.
- Ensure operational practices and service performance standards comply with departmental and regional policies, legislation (including WH&S), and governance obligations.

**Requirements**:

- Proven experience in providing administrative support in a project-based environment is desired
- Excellent proficiency in utilizing a broad range of computer software programs, information management systems, and databases.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Government experience is essential

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