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Executive Assistant
3 weeks ago
Location: Ballarat Central, VIC, AU, 3350
**Fixed term, full time position (parental leave cover)**
**80 hours per fortnight per fortnight**
**About the role**
The Executive Assistant has primary responsibility for providing high level administrative and executive management support to the Chief Nursing and Midwifery Officer (CNMO) and Deputy CNMO, including organisation and preparation of material for meetings, developing and maintaining efficient and effective office systems and processes and contributing as a team member with other executive assistants. Consideration of flexible working arrangements.
Advanced skill level in the use of Microsoft Office to prepare communications, forms, and surveys, create, update and formulate spreadsheets, produce presentations, organisational charts and flow charts
. Research and investigate issues on behalf of the CNMO and prepare correspondence as required/directed
. Build and maintain effective working relationships with key internal/external stakeholders, including Chiefs, senior leaders across directorates, maintaining positive and professional relationships
. Liaise with organisations and individuals at all levels on a range of matters associated with the activities of the Directorate
**Key Responsibilities**
Diary maintenance, scheduling of appointments and meetings for the Chief and where necessary other senior management in the directorate
. Travel coordination in conjunction with GH Corporate Travel Management including accommodation, flights, car hire and transfers for the Chief and where necessary other senior management in the directorate
. Act as secretariat to designated Board, governance and operational Committees as required
. Arrangement of events in support of annual International Nurses and Midwives days and other Nursing and Leadership forums
. Maintain register of GH Nurse Unit Managers and Senior Nursing & Midwifery Leadership and monitor and update organisational distribution groups
**Skills and experience**
Demonstrated experience in the provision of confidential, secretarial and executive administrative support at senior management level.- Proven ability to produce correspondence, agendas and minutes of meetings, reports, presentations and other forms of documentation accurately, within deadlines and at a level suitable for an Executive audience
Ability to demonstrate highly developed communication, interpersonal and presentation skills and the ability to develop and maintain effective working relationships within and external to the organisation
. Demonstrated ability to utilise a range of Microsoft Office software packages at an advanced level; undertake research using a varied range of Internet sources; develop and maintain computer-based systems and procedures
**Interested?**
if you wish to discuss the role prior to applying, contact Belinda Bailey, Executive Assistant to the CEO, on 0455 464 505 for a confidential discussion.
- If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying_
**About Grampians Health**
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.
**Culture & Benefits**
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
Flexible work arrangements and purchase leave opportunitie
- s Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holiday
- s Access to Staff Fitness progra
- m Staff rewards and recognition program
- s
**Ballarat Region**
**Diversity and Inclusion**
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
