
Executive Assistant
2 weeks ago
Provide professional administrative and operational support within the Office of the Vice-Chancellor.
- Vice-Chancellor’s Office - Mt Helen Campus
- Full-time, continuing appointment
- HEW 6 - $88,421 p.a. plus up to 17% superannuation
Position closing date: 23/03/2025
Ranked number one university in Australia for First Generation Student Enrolments (Good Universities Guide 2022) and with top rankings in Victoria around student support, social equity, skills and employment, we are driven to make difference to every student and the community providing lifelong learning, skills, and research locally, regionally, and globally.
With University and TAFE campuses in Ballarat, Berwick, Gippsland, and the Wimmera we are positioned to provide pathways from vocational education and skills training through to higher education.
About the role
You will provide outstanding professional administrative and operational support to members of the Vice-Chancellor’s Senior Team including the provision of high quality executive and administrative support. You will also oversee effective and efficient operations liaising with a range of internal and external stakeholders.
You will:
- manage diary and appointment schedules and travel arrangements;- work collaboratively with stakeholders to ensure the effective coordination of internal and external meetings, events and communications;- prepare documents such as reports, presentations, briefing papers and correspondence; and- act as Executive Officer to various meetings and to ad-hoc project groups and committees, as required.
About you
Reporting to the Senior Manager, Executive Services in the VCO, the EA will work collaboratively in a shared services model with other EAs and members of the VCO. You will have extensive demonstrated administrative experience working with senior executives and ability to work in a team.
You will possess:
- highly developed planning and organisation skills with experience managing concurrent complex tasks, establishing priorities, allocating resources and meeting deadlines;- ability to be proactive, utilise initiative and discretion and make decisions where appropriate;- demonstrated interpersonal and verbal and written communication skills;- demonstrated organisational skills in providing a high level of customer service, managing time effectively while maximising productivity and working collaboratively in a team.
How to apply
Applicants are required to submit a resume and a suitability statement not to exceed two-pages addressing your ability to undertake the role responsibilities.
Federation University is committed to The Circle Back Initiative program, whereby we will respond to every applicant.
-
Executive Assistant
4 days ago
Ballarat, Australia Victorian Government Full time**Overview**: **Work Type**:Ongoing - Full-time **Salary**: Salary not specified **Grade**:Grade in advertisement **Occupation**:Administration **Location**:Grampians - Ballarat **Reference**:VG/1882371 Central Highlands Rural Health (CHRH) is pleased to invite two dedicated and motivated Executive Assistants to join our vibrant team. **Details of...
-
Executive Assistant
1 week ago
Ballarat, Australia Department of Families, Fairness and Housing Full timePart time - 0.5FTE Fixed Term to 31/08/2026 **THE ROLE** The Executive Assistant provides executive management support to the Child protection Director and provides a pivotal point of contact for key stakeholders from a diverse range of government, private, public and community service sectors. The Executive Assistant is a key coordinating link between the...
-
Executive Assistant
4 days ago
Ballarat, Australia Central Highlands Rural Health Full time**Details of Appointment**: Full-time / Ongoing with an ADO **Salary**: $42.34 to $46.80 per hour **Exciting Opportunity**: Central Highlands Rural Health (CHRH) is pleased to invite two dedicated and motivated Executive Assistants to join our vibrant team. This is an excellent opportunity to support up to three senior leaders who are committed to shaping...
-
Executive Assistant
2 weeks ago
Ballarat, Australia Ballarat Health Services Full time**Executive Assistant to the Chief Nursing and Midwifery Officer** **SALARY: $33.78 per hour** **80 hours per fortnight (with monthly ADO)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services...
-
Executive Assistant to The CEO
2 weeks ago
Ballarat, Australia YMCA Ballarat Full time**Join the Y Team!** At the Y, we believe in the power of inspired young people. Here at Y Ballarat we provide a wide range of programs and services to over 100 communities across Victoria, including rural and remote communities. We currently have over 700 staff across the state and continue to grow and develop our passionate workforce. Our children’s...
-
Executive Assistant
1 day ago
Ballarat, Australia City of Ballarat Full time**Permanent, Full-time Position with a Monthly RDO**: - **Band 6 Annualised Salary range from $96,498.15 - $107,075.80 per annum plus statutory superannuation**: - **Location: Ballarat** **About you**: As the executive assistant you will be a motivated professional who thrives on delivering exceptional support with a high level of quality service to...
-
Executive Assistant
2 weeks ago
Ballarat, Australia Grampians Health Full timeLocation: Western Region | Ballarat Job type: Full time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18033 **Executive Assistant to the Chief Nursing and Midwifery Officer** **SALARY: $33.78 per hour** **80 hours per fortnight (with monthly ADO)** **About Grampians...
-
National Maintenance Manager
2 weeks ago
Ballarat, Australia Blackbook Executive Full timeImplement the global maintenance excellence program across ANZ - Process improvement of existing equipment and lifecycle optimisation - Roll out global strategies locally to implement best practice **The Company** Our client is a leading food manufacturing business who are continuing to experience strong organic growth further securing their position as a...
-
Executive Services Lead
6 days ago
Ballarat, Australia HAYS Full timeImmediate, full time position with opportunity to go perm! **Your new company** Hays are the preferred supplier choice to Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Ballarat, Western Victoria & Geelong. I am currently partnered with a non-profit...
-
Executive Support Coordinator
14 hours ago
Ballarat, Victoria, Australia beBeeAdministrative Full time $74,684 - $84,952About this RoleThe role of Business Support Officer is a key position within our organisation, providing administrative support to the Executive team and Gallery Board.Responsibilities include maintaining accurate financial records, leading budget reporting and analysis, and supporting the development of the annual budget. The successful candidate will also...