Executive Assistant

2 weeks ago

Ballarat, Australia St John of God Health Care Full time

Your role at St John of God Ballarat Hospital

You will provide comprehensive secretarial/administrative support to Executive and other designated personnel as required.

The Position
- Greet visitors, manage phone calls, knowledge of executive staff movements and commitments
- Secretarial support to the Hospital Management Committee (including electronic calendar arrangements, phone calls, filing, liaise with clients and direct reports, scheduling of regular meetings, the taking and typing of meeting minutes, etc.)
- Coordinate the use of all Meeting Rooms, fleet cars bookings and IT equipment.
- Assistance with the organisation of corporate functions and other major hospital functions
- Ordering from SJGHC web based systems (brochures, labels, SJOG printed stationary etc.)
- Travel arrangements for management and other key hospital staff (including booking flights, accommodation, hire cars, conference registration etc.)
- Provision of secretarial support and other activities as required to the following committees:

- Hospital Management Committee
- Medical Advisory Committee
- Senior Staff Forum
- Occupational Health & Safety Committee

You will have well developed organisational skills, exceptional cutomer service skills and proficiency in Microsoft programs Word, Excel Powerpoint and Publisher.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you
- Salary $67,353 to $$69,011 plus 11% Superannuation
- Permanent full time position working 76 hours a fortnight
- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

- Novated leasing
- work related expenses
- self-education and
- additional superannuation
- A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
- Employee support through our dedicated free Employee Assistance Program (EAP)
- Access to a range of Lifestyle, Health & Wellbeing rewards and discounts
- 10 weeks Paid Parental Leave (VIC)

For enquiries contact Mick Ryan, Acting Director Nursing on (03) 5320 2560
- All caregivers employed by St John of God Health Care are required to be vaccinated from Covid-19 and Influenza in order to fulfil the requirements of the role._

  • Executive Assistant

    2 weeks ago

    Ballarat, Australia Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice - Ongoing opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $72,751 - $88,336 plus superannuation About the Business Unit Reporting to the Executive Director West Area. The West Area comprises of the Grampians and Barwon South West...

  • Executive Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Central Highlands Rural Health Full time

    About this role Details of Appointment: Full-time / Ongoing with an ADO Salary: $42.34 to $46.80 per hour Exciting Opportunity: Central Highlands Rural Health (CHRH) is pleased to invite two dedicated and motivated Executive Assistants to join our vibrant team.This is an excellent opportunity to support up to three senior leaders who are committed to shaping...

  • Executive Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Central Highlands Rural Health Full time $4,234 - $96,480 per year

    Details of Appointment: Full-time / Ongoing with an ADOSalary: $42.34 to $46.80 per hour*Exciting Opportunity:*Central Highlands Rural Health (CHRH) is pleased to invite two dedicated and motivated Executive Assistants to join our vibrant team. This is an excellent opportunity to support up to three senior leaders who are committed to shaping the future of...

  • Executive Assistant

    6 days ago

    Ballarat, Australia Ballarat Health Services Full time

    **Executive Assistant to the Chief Nursing and Midwifery Officer** **SALARY: $33.78 per hour** **80 hours per fortnight (with monthly ADO)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services...

  • Executive Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Grampians Health Full time

    Location: Western Region | BallaratJob type: Full timeOrganisation: Grampians Health**Salary**: Salary not specifiedOccupation: Administration/SecretarialReference: 17974**Executive Assistant to the Chief Medical Officer****SALARY: $33.78 - $36.50 per hour****Hours: 80 a fortnight****About Grampians Health**Grampians Health was established 1 November 2021,...

  • Executive Assistant to Executive Management

    2 weeks ago

    Ballarat, Australia Central Highlands Water Full time

    ap **Executive Assistant to Executive Management **Title **Executive Assistant to Executive Management **Classification **Level, Central Highlands Water Enterprise Agreement **Team, unit **Executive Management **Division **Executive Management **Work location **Learmonth Road, Wendouree **Employment type **Permanent - ongoing **Position reports to...

  • Executive Assistant To Executive Management

    1 week ago

    Ballarat, Victoria, Australia Central Highlands Water Full time

    ap**Executive Assistant to Executive Management**Title **Executive Assistant to Executive Management**Classification **Level, Central Highlands Water Enterprise Agreement**Team, unit **Executive Management**Division **Executive Management**Work location **Learmonth Road, Wendouree**Employment type **Permanent - ongoing**Position reports to **General Manager...

  • Executive Assistant to The Principal

    2 weeks ago

    Ballarat, Australia St Patrick's College Full time

    St Patrick’s College is a Catholic day and boarding school for boys in Years 7 to 12 in the Edmund Rice tradition, founded in 1893 and conducted by Edmund Rice Education Australia (**EREA**). Central to the mission of the College is an unequivocal commitment to fostering the dignity, self-esteem and integrity of all students and providing them with a...

  • Executive Assistant

    6 days ago

    Ballarat, Australia Federation University Australia Full time

    Provide professional administrative and operational support within the Office of the Vice-Chancellor. - Vice-Chancellor’s Office - Mt Helen Campus - Full-time, continuing appointment - HEW 6 - $88,421 p.a. plus up to 17% superannuation Position closing date: 23/03/2025 Ranked number one university in Australia for First Generation Student Enrolments...

  • Executive Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Federation University Australia Full time

    Provide professional administrative and operational support within the Office of the Vice-Chancellor.- Vice-Chancellor's Office - Mt Helen Campus- Part-time (0.4), fixed-term appointment until December 2025- HEW 6 - $88,421 p.a. (pro-rata) plus up to 17% superannuationPosition closing date: 09/02/2025Ranked number one university in Australia for First...