Executive Assistant

7 days ago

Ballarat, Australia Department of Justice and Community Safety Full time

Utilise your administrative expertise to provide support and advice
- Ongoing opportunity to work with a high-performing and passionate team in the Victorian Public Service
- VPS Grade 3: $72,751 - $88,336 plus superannuation

About the Business Unit
Reporting to the Executive Director West Area. The West Area comprises of the Grampians and Barwon South West regions involving interaction with multiple teams across all locations within these regions.

About the Role
The Executive Assistant to the Executive Director provides high level, confidential, administrative, and executive support. Based in the Geelong or Ballarat Regional Office, the Executive Assistant manages the Executive Director's diary and all correspondence with the Executive Director's office.
The Executive Assistant works closely with the Executive Director and Area Strategic Advisor to ensure a wide range of tasks and competing priorities are organised and achieved in a professional and consistent manner. The role will involve high level consultation and engagement with members of the executive teams in both regions and support for West Area governance processes. The Executive Assistant also works closely with the Executive Director's Office Team on a shared program of work.

About you
- Demonstrated experience in the provision of executive assistance.
- Demonstrated understanding of regional departmental services.
- Demonstrated ability to develop and maintain appropriate relationships and work collaboratively with a large Area executive management team.
- Demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work under limited direction.

How to Apply

**FOR INTERNAL VPS EMPLOYEES**:
**IMPORTANT INFORMATION**:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

**Acceptable evidence includes**:
*
- COVID-19 digital certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

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