Administration Officer

18 hours ago

Newcastle, Australia Calvary Full time

#518349 Administration Officer

Clinical Information Department

Calvary Mater Newcastle

x1 Permanent Full-Time
x1 Temporary Full-Time (Leave Relief/9 months).

**Salary Classification**: Administration Officer Level 3 Year 1-2

**Remuneration**: $33.30-$34.33 per hour, excluding superannuation.

About the role

The Administrative Officer provides efficient medical record, clerical and scanning services to the Hospital. The role supports front line patient services, quality record management and processing. To be successful in this role, you will be willing to learn multiple electronic systems and thrive in a hybrid record management environment.

Key Responsibilities

Accurate and timely data entry into the Patient Administration Systems.
Assist in providing comprehensive administrative and records management support services.
Ensure that documentation from the most recent episodes of care is available and collated in a timely manner.
Auditing and culling of the paper medical records which have been scanned into DMR (Digital Medical Record).

What you bring

Demonstrated attention to detail in all aspects of work and ability to prioritise work.
Computer literacy including use of patient administration systems and Microsoft Office.
Ability to process a high-volume workload, to meet deadlines and flexible in approach to work.
Experience working in a Medical Record Department or office environment with the responsibility of maintaining patient records in paper and electronic formats.

The Calvary Mater Newcastle is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to Calvary Mater Newcastle on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information.

Why work for Calvary?

At Calvary, our staff matter.

With over 130 years’ experience and over 16,000 staff and volunteers, we offer an inclusive and welcoming culture where you are valued, drawing on your own strengths, identity and background alongside a team of professionals who care for our patients, residents and clients.

**Your benefits**:
Paid parental leave.
Flexible hours that make sense for you.
Training, development pathways and career opportunities.
NFP salary packaging benefits, discounted health insurance and gym memberships.

**Please note the following**:
You will be required to provide evidence of immunisation as required for your role including COVID-19, influenza, tuberculosis screening, hepatitis, diphtheria, tetanus, varicella.

  • Office Administrator

    2 weeks ago

    Newcastle, Australia Hudson Australia Full time

    We are seeking new talent. this global engineering, management and development consultancy delivering innovative solutions for its clients and partners are seeking an Office Administrator to commence immediately on a 3 month contract with possible extension. **The role** - Full time working hours - **Newcastle location** - Easy to fill timesheet and on-time...

  • Office Administrator

    18 hours ago

    Newcastle, Australia Bottrell Business Consultants Full time

    **About Bottrell Wealth**: Bottrell Wealth is a well-established financial advisory firm serving clients in Newcastle and Maitland. We provide a comprehensive range of services, including wealth creation, superannuation, retirement planning, and insurance solutions. Our team environment fosters collaboration and high-quality service for both our clients and...

  • Administration Officer

    1 week ago

    Newcastle, Australia Calvary Full time

    #524540 Administration Officer - RT Bookings Department of Radiation Oncology Calvary Mater Newcastle Permanent Part-Time Permanent Part Time (24 hours per week) 3 days per week - Monday to Wednesday. **Salary Classification**: Administration Officer Level 3 Year 1-2 **Remuneration**: $33.30053 - $34.33842 per hour, excluding superannuation. **THE...

  • Office Administration

    1 week ago

    Newcastle, Australia Hudson Australia Full time

    **Great temp (4-6 weeks) opportunity based in Newcastle! We are looking for an Office Administrator to work with our client in the coal mining industry.** - Temporary admin opportunity in Newcastle - $35/hr + super - Easy to fill timesheet and on-time payment. **About us**: **We are Flexhive - your go to agency!** We pride ourselves on working with...

  • Office Administrator

    1 week ago

    Newcastle, New South Wales, Australia Optech Solutions Pty Ltd Full time $45,000 - $60,000 per year

    About UsOptech Solutions is an industrial communications company that operates mainly in production-based environments. We focus on wireless communications along with implementation and support for operational technology services and systems.We're growingWe've recently moved into a great office space based in Warners Bay and are expanding our administrative...

  • Office Administrator

    2 weeks ago

    Newcastle, Australia HAYS Full time

    Sales Support | Potential Temp 2 Perm | Newcastle Based Role: Office Administrator Start date: ASAP or with Notice Tenure: Temporary Contract with potential to transition into a Permanent Position Hours: Monday to Friday, 8am till 4:30pm Hourly Rate: $25-30 plus Super (pending experience) Hybrid Working Model **Your new company** Hays are the most...

  • Office Administrator

    6 days ago

    Newcastle, Australia Itch Full time

    Be exposed to a variety of tasks to take your skills to the next level - Work with some seriously lovely people - Global player but with the work environment of a small company **WHY YOU WANT THIS ROLE** Our client is a technology business, servicing a broad range of major sectors. Recently acquired by an international player (with a Perth head office) and...

  • Administration Officer

    2 weeks ago

    Newcastle, Australia Calvary Full time

    #532815 Administration Officer Infection Control Calvary Mater Newcastle Fixed Term - Part Time (20 hours per week) Fixed Term, Part-Time (0.5) (12 months) **Salary Classification**: Administration Officer, Level 5 Year 1-2. **Remuneration**: $38.39 - $39.26 per hour + superannuation + annual leave loading + salary packaging options. **THE ROLE**: Calvary...

  • Administration Officer

    3 days ago

    Newcastle, Australia Southern NSW Local Health District Full time

    Employment Type: Permanent Full Time Position Classification: Administration Officer Level 4 Remuneration: $72,285.58- $73,940.16ph (+ superannuation + salary packaging options are available to reduce your taxable income and increase your take-home pay Hours Per Week: 38 Location: Parkes, NSW – Find out more Applications Close: 5 November 2025 –...

  • Administration Officer

    1 week ago

    Newcastle, Australia Calvary Full time

    534050 Administration Officer - Clerical Relief Calvary Mater Newcastle Casual Everyone is welcome at Calvary Mater Newcastle Join our team today! As a casual Administration Officer at Calvary Mater Newcastle, you will be called in to cover leave for our administration team across all hospital disciplines, providing accurate and timely administrative support...