Office Administrator

8 hours ago

Newcastle, New South Wales, Australia Optech Solutions Pty Ltd Full time $45,000 - $60,000 per year

About Us

Optech Solutions is an industrial communications company that operates mainly in production-based environments. We focus on wireless communications along with implementation and support for operational technology services and systems.

We're growing

We've recently moved into a great office space based in Warners Bay and are expanding our administrative support team to keep things running smoothly.

The Opportunity

We're looking for a reliable and proactive individual to support our Office Administrator with day-to-day operations. This casual, in-office role is perfect for someone who is available two days a week, enjoys variety and being part of a collaborative team.

Daily you will:

  • Manage office correspondence and maintain our document management system
  • Coordinate stock management – from generating quotes and tracking deliveries to processing invoices and dispatches
  • Support client communication and inventory updates
  • Organise inductions and site-specific training for team members
  • Ensure the office is well-stocked and manage supplier relationships
  • Arrange team travel as needed
  • Assist with general administrative tasks and overflow work

We offer a competitive hourly rate commensurate with your skills and experience.

What you'll need to succeed

The ideal candidate will have:

  • A minimum of 3 years' experience in a similar role
  • Exceptional organisational skills with excellent attention to detail
  • A foundational understanding of accounting principles
  • Practical experience with accounts payable and receivable processes
  • Experience with Xero or Workflow Max (desired not essential)
  • A strong commitment to quality and customer service
  • Proficiency in MS Office applications
  • Excellent communication skills
  • Familiarity with administrative procedures and practices

We look forward to hearing from you.

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