Executive Assistant

**Executive Assistant to Managing Director**

**Grade**: 7/8
**Salary range**:$113,574 - $125,720 + super
**Duration**:Ongoing
**Location**: Hybrid, with requirement to attend Sydney McKell office at a minimum of two days per week. More office days may be required week on week based on Business requirements.
- Noting we are anticipating this role to commence in January 2026._

Are you an experienced Executive Assistant ready to thrive in a high-level, fast-paced environment?

We are seeking a proactive and professional individual to provide critical executive, secretarial and administrative support to our Managing Director (MD), work closely with the Telco Executive Leadership Team (ELT) and key stakeholders.

**About the team**

**This role sits within the Office of Managing Director, reporting into the Executive Officer.**

This is an exciting opportunity to be at the heart of decision-making, supporting the ELT and making a real impact across the NSW Telco Authority.

You’ll be part of a supportive, high-performing, fun team of four committed to excellence and continuous improvement.
Within this role you will work closely with a vast group of stakeholders, including senior executives, Agency Heads, interdepartmental colleagues, and cross-sector colleagues.

**Your responsibilities will include**

- Coordinating meetings, events, and travel arrangements, including preparation of agendas, minutes, and follow-up actions

- Preparing, reviewing, and editing high-level correspondence, reports, presentations, including briefing notes (in eApprovals system)

- Building and maintaining positive relationships with internal and external stakeholders, representing the executive office with professionalism

- Managing confidential and sensitive information with discretion and integrity

- Supporting project work, research, and special initiatives as required

- Overseeing office administration, including expense reconciliation and procurement

For more information on the role and its accountabilities, click here to view the role description.

**To be successful in this role you will demonstrate**

- **Essential Security Clearance**:You will be able to obtain a minimum Baseline Security clearance within six months to work with sensitive government and critical communications information

- **Demonstrated EA Experience**:You will have previous experience in an Executive Assistant role supporting senior executives in a large or complex organisation

- **Proficiency in Microsoft Office**:You can work across Word, Excel, PowerPoint, Outlook, Teams, SharePoint and CoPilot

- **Exceptional Organisational and Time Management Skills**:You can manage multiple priorities and deadlines

- **Excellent Communication Skills**:You can communicate well in both verbal and written forms, with a strong attention to detail

- **Relationship Management**: You will have a proven ability to build relationships and work collaboratively across diverse stakeholders

- **High Level of Discretion, Integrity, and Professionalism**:As the EA to the MD you will be expected to behave with integrity and maintain confidentiality across the information you have access to

**About NSW Telco Authority (NSWTA)**

We provide mission-critical communications to emergency services, essential services and government agencies to keep people and places safe and connected across NSW.

We provide mission-critical and operational communications to Emergency Services Organisations, essential services, government agencies and local councils.

We work with emergency services and commercial carriers to protect telecommunications assets during emergencies and natural disasters.

We are a connectivity leader for NSW Government: coordinating and align all-of-government connectivity programs and priorities to deliver improved connectivity for communities, businesses, government and emergency services.

We are responsible for delivering critical communications services to Emergency Services Organisations (ESOs), essential services and government agencies; the five core ESOs are NSW Police Force, Fire and Rescue NSW, NSW Rural Fire Service, NSW State Emergency Service and NSW Ambulance.

Essential services keep the state running and include utilities, transport and specialist agencies (similar to ESOs but in a niche area).

We are a NSW Government Statutory Authority, and independent agency in the Department of Customer Service portfolio.

NSWTA is proud of our customer-centric, people-first culture and it is key to the success of our fast-moving, high-performance organisation, where our people and partners live and breathe our values of Integrity, Trust, Service and Accountability.

We promote flexibility and we will consider part time, job share and other flexible arrangements.

We understand the importance of continuing to learn and grow in your career and provide a range of training and development opportunities to keep upskilling and nurturing our people. We’re also co